Executive Assistant

Executive Assistant to C-Suite

Location: Manhattan, NY (4-5 days onsite)

Salary Range: $140,000 - $150,000 + Bonus + Comprehensive Benefits

About the Company

Our client is a highly respected financial services firm headquartered in Manhattan. They are seeking an experienced Executive Assistant to provide high-level support to senior executives in a fast-paced, sophisticated environment. This role requires exceptional organizational skills, sound judgment, discretion, and the ability to manage competing priorities with professionalism and efficiency.

Position Summary

The Executive Assistant will serve as a trusted partner to senior leadership, providing strategic administrative support and acting as a key liaison both internally and externally. The ideal candidate has experience supporting C-suite executives within financial services, investment management, private equity, hedge funds, banking, or a similar corporate environment.

Key Responsibilities

Executive Support

• Provide comprehensive calendar management for one or more C-suite executives.
• Coordinate complex domestic and international travel arrangements, including flights, accommodations, itineraries, ground transportation, and visa requirements.
• Manage evolving priorities and schedule changes while anticipating executive needs.
• Prepare meeting materials, presentations, agendas, reports, and correspondence.
• Screen and prioritize communications, ensuring timely follow-up on action items.

Meeting & Event Coordination

• Coordinate internal and external meetings, board meetings, investor meetings, and executive events.
• Prepare meeting logistics, conference rooms, catering, and presentation materials.
• Capture meeting notes and track key deliverables when needed.

Communication & Relationship Management

• Serve as a primary point of contact for clients, investors, board members, and senior business leaders.
• Draft and proofread correspondence, presentations, and reports with a high level of accuracy.
• Maintain professionalism and confidentiality when handling sensitive information.

Project & Office Management

• Assist with special projects and strategic initiatives on behalf of executive leadership.
• Track deadlines, deliverables, and project milestones.
• Coordinate across departments to facilitate communication and execution of business objectives.
• Manage expense reports and executive reimbursements in a timely manner.

Qualifications

• Bachelor's degree preferred.
• 5+ years of Executive Assistant experience supporting senior executives or C-suite leaders.
• Prior experience within financial services, private equity, investment management, hedge fund, banking, or professional services strongly preferred.
• Exceptional calendar management and travel coordination experience.
• Demonstrated ability to manage multiple priorities in a fast-paced environment.
• Strong business acumen and professional presence.
• Excellent written and verbal communication skills.
• High level of discretion when handling confidential and sensitive information.
• Advanced proficiency with Microsoft Office Suite, including Outlook, PowerPoint, Excel, Word, and Teams.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to