Executive Assistant (Zurich)

G-20 Group is a cross-asset trading firm headquartered in Switzerland, trading delta-one and derivatives markets globally. We combine startup agility with institutional-grade experience in proprietary trading, technology, and quantitative finance.
Role Overview

We are seeking a highly organized, discrete, and proactive Executive Assistant to provide comprehensive administrative support to our executive leadership team. In this role, you will work closely with the CEO and Deputy-CEO along with other leaders to manage their schedules, coordinate meetings, handle correspondence, and ensure that administrative and organizational matters are efficiently managed.

You will act as a key point of contact for internal and external stakeholders, ensuring that communication flows seamlessly and that priorities are met in a timely manner. The ideal candidate is an experienced, dependable, detail-oriented professional who thrives in a dynamic environment and can anticipate needs before they arise.
Key Responsibilities

• Provide administrative support to members of the Executive team.


• Manage calendars, schedule and coordinate meetings, and organize appointments. 


• Handle correspondence, prepare documents, and manage communication flows on behalf of executives. 


• Arrange and coordinate travel plans, itineraries, and expense reporting. 


• Support with payment of invoices, reimbursements, and other administrative or financial tasks as required. 


• Prepare meeting materials, and ensure follow-up on action items. 


• Liaise with internal departments and external partners to ensure smooth coordination of executive activities. 


• Maintain confidentiality and handle sensitive information with the highest degree of professionalism. 


• 1+ years’ experience as an Executive Assistant, Personal Assistant, or in a comparable administrative role, with a strong preference for the financial/trading sector. 


• Excellent organizational and multitasking skills with strong attention to detail.


• High level of integrity, discretion, and professionalism.


• Strong communication skills (both written and verbal) in English.


• Proficiency in MS Office and common collaboration tools (e.g. Excel, Word, Outlook). 


• A proactive, hands-on attitude and the ability to anticipate needs and take initiative. 

• Fluency in German is a strong plus; additional languages are an advantage. 


• Flexibility to adapt to changing priorities and schedules.