Accounts Payable Specialist

Full-time

Description

FLSA Status: Non-Exempt

Reports to Controller

PURPOSE OF THIS POSITION: The Accounts Payable (AP) Specialist plays a key role within our accounting team and is critical to maintaining accurate financial operations and cash flow. This is not just a data entry role—we are seeking someone who can troubleshoot issues, resolve discrepancies, and work within automated systems to improve efficiency and accuracy.

This role requires a strong problem-solver who can manage vendor relationships, identify process improvements, and support a high-volume, multi-entity environment.

Ø Process and reconcile invoices within the Sage Intact

Ø Analyze and resolve invoice discrepancies, payment issues, and vendor inquiries

Ø Charge expenses to appropriate accounts and cost centers with accuracy

Ø Manage vendor payments including scheduling, check runs, and discount opportunities

Ø Maintain and reconcile AP general ledger and aging reports

Ø Partner with vendors to resolve issues and maintain strong working relationships

Ø Process employee reimbursements and verify expense reports

Ø Reconcile vendor statements and ensure accuracy of account balances

Ø Support month-end close, reporting, and audit readiness

Ø Identify opportunities to improve processes through automation and system optimization

Ø Assist with reporting, analysis, and special projects as needed

Ø Maintain documentation and ensure compliance with internal controls

Ø All other duties as assigned

Requirements

Ø 3+ years of Accounts Payable experience in a high-volume environment

Ø Experience using Sage intact & Ramp is a plus

Ø Strong problem-solving skills with the ability to troubleshoot discrepancies and system issues

Ø Proficiency in Microsoft Excel and Word

Ø Strong attention to detail and organizational skills

Ø Excellent communication and customer service skills (internal and external)

Ø Ability to manage multiple priorities in a fast-paced environment

Ø Ability to maintain confidentiality and handle sensitive financial data

Pay: $23.00 - $28.00 per hour

Job Type: Full-time

Work Location: In person

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance