Assistant Principal Secretary-10 months

Administrative And Secretarial Support

Perform duties to provide administrative and secretarial support to the Assistant Principal and building staff. This is a 1.0 FTE, 10 month position. Position start date: July 2026.

Essential Job Functions:

• Greet visitors, students, and staff, answer incoming telephone calls, provide appropriate information or take message and refer to appropriate staff.
• Locate missing or tardy students and escort them to class.
• Set up and maintain database of disciplinary actions for each student.
• Prepare and distribute invitations for special education student meetings, make copies of appropriate file information and coordinate schedule of all attendees.
• Prepare report of special education student meeting and file follow-up documentation.
• Set up and maintain database of locker assignments.
• Prepare correspondence, reports, documents and memos working from notes and direction.
• Assist in setting up and updating general student records in the student database.
• Assist with registration process: prepare files, health cards and physical cards, make information packets and supply lists and set up database files.
• Sort and distribute standardized testing material to staff, organize preparation of materials for collection and grading, and schedule make-up sessions as needed.
• Collect, type and post announcements.
• Provide general clerical assistance to administrative staff: word processing, report generation, copying, filing, distribute mail, faxing, or data entry.
• Contact outside services for office equipment repair as needed.
• Coordinate building usage by outside groups maintain calendar, provide District information packet and ensure proper documentation completed.
• Use personal computer and general office equipment. Demonstrate proficiency using the technology and computer-based programs provided by the District. Use these programs to effectively manage and organize files, communication, records and databases.
• Performs other duties as assigned.

Working Conditions: Office within a High School. Rate of pay and Benefits: Salary and benefits will be determined by the new Collective Bargaining Agreement, which is currently under negotiation. To establish a baseline, the current salary schedule and benefits, as outlined in current contract IPCA Agreement 2022-2026, are available for review.

Selection Procedure: Qualified candidates will be contacted by the appropriate building administrator.