Executive Assistant
Shinda Management Corporation
Job Description
Job Description
Our firm is seeking an Executive Assistant to maintain organization, manage calendar, emails and correspondence for Managing Partner. The ability to multi-task, while maintaining complex schedules, meeting deadlines and administrative support is desired. This candidate needs to be resourceful, a good problem solver, works well with all type of personalities and has superior organization skills with a key focus on follow up.
Duties include but not limited to:
- Running business errands, maintaining ongoing business virtual files and documents, assisting with creating outgoing correspondence
- Creative and energetic with a tough skin
- Good writer and communicator
- Email management
- Generate/create/respond to memos, emails, reports, spreadsheets and voicemail
- Being the liaison between SMC and CB
- Corresponding with owners, stakeholders and clients
- Proficiency in MS Office with expertise in Excel, Power Point, Outlook, Teams and Word
- Preparing/taking meeting minutes and following up with action items
- Booking travel and accommodations
- Assist with marketing, website maintenance, brochures updating, proposals, RFP, RFQ, contracts
- Creating ads for fundraisers
- Special Projects such as ribbon cuttings, special community events, etc
- Managing Social Media
The ideal candidate for this position is a detailed oriented self starter who can work well in a fast pace demanding office environment with exceptional communication and follow up skills.
Vacancy posted 4 days ago
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