Accounts Payable Analyst
Thomas, Edwards Group
Accounts Payable Analyst
Our client, located in Downtown Fort Worth, is looking for a strong Accounts Payable Analyst / Lead to join their team on a contract, likely contract-to-hire, basis. This role is 100% in-office.
Key Qualifications:
- High-volume, full-cycle accounts payable experience is required, including vendor management, POs, 3-way matching, and check runs.
- Credit card reconciliation experiences are required.
- Strong Excel skills are required, including pivot tables, VLOOKUP, XLOOKUP, and SUMIF.
- Must have experience with a variety of software / ERPs
- Associates or Bachelors degree would be ideal
Position Summary:
Our client is seeking a detail-oriented Accounts Payable Analyst to manage the full-cycle accounts payable process, including vendor master maintenance, invoice-to-PO-to-receipt matching, payment processing, and corporate credit card reconciliation. This role requires strong knowledge of internal controls, vendor compliance (W-9/TIN matching, COI tracking), and advanced Excel skills to support accurate, timely, and compliant AP operations.
Key Responsibilities:
- Vendor Master & Compliance
- Set up, maintain, and periodically audit vendor master records
- Collect and validate W-9 forms; perform IRS TIN matching before vendor activation
- Track Certificates of Insurance (COI); monitor expirations and drive renewals
- Support accurate 1099 classification and year-end filing
- Invoice Processing & 3-Way Matching (PO / Receipt / Invoice)
- Match invoices to PO and receiving documentation before payment release
- Research and resolve price/quantity/terms discrepancies
- Code invoices to correct GL accounts and cost centers
- Payments
- Prepare payment runs (check, ACH, wire) within approval workflow
- Corporate Credit Card Program
- Monthly transaction coding and receipt collection
- Statement reconciliation and policy-exception follow-up
- Internal Controls
- Support audit requests with documentation
- Maintain AP SOPs
Technical Skills:
- Vendor master data management: Vendor onboarding, record accuracy, deactivation
- W-9 collection & IRS TIN matching: Vendor activation, tax compliance
- COI tracking & compliance monitoring: Vendor risk management
- 1099 classification & year-end filing support: Tax reporting accuracy
- 3-way match (PO / Receipt / Invoice): Payment accuracy, fraud prevention
- GL coding & cost center allocation: Financial reporting accuracy
- AP payment processing (check / ACH / wire): Payment execution
- Corporate credit card reconciliation: Spend management, GL close
- Internal controls & segregation of duties: Risk mitigation, audit readiness
- Audit support & SOP documentation: Compliance, process consistency
- Excel (intermediateadvanced: VLOOKUP/XLOOKUP, pivot tables, SUMIFS) Reconciliations, data analysis
- ERP / AP systems: Daily transaction processing
Soft Skills:
- Behavioral and interpersonal competencies that support success in this role.
- Attention to detail: Catches discrepancies before they become payment errors
- Integrity & trustworthiness: Handles sensitive vendor, banking, and payment data
- Organization & time management: Manages high invoice volume and compliance deadlines
- Vendor relationship management: Resolves disputes without damaging vendor relationships
- Cross-functional communication: Coordinates with purchasing, receiving, budget owners
- Diplomacy / tact: Enforces policy with cardholders/requesters without friction
- Analytical thinking: Traces discrepancies to root cause
- Sound judgment / ethical decision-making: Flags fraud risk or unusual vendor requests
- Adaptability: Adjust to process/system changes and shifting priorities
- Reliability & accountability: Owns deadlines with minimal oversight
- Discretion & confidentiality: Protects TIN, banking, and financial data
- Composure under pressure: Maintains accuracy during close/audit crunch periods
Qualifications: Required
- Associate's or Bachelor's degree in Accounting, Finance, or related field (or equivalent experience)
- 2+ years of accounts payable or staff accounting experience
- Hands-on experience with vendor master data management
- Working knowledge of W-9 collection and IRS TIN matching processes
- Experience with 3-way match (PO, receipt, invoice) processes
- Intermediate Excel skills
- Understanding of internal control principles related to AP/procurement
Preferred
- Experience managing Certificates of Insurance (COI) tracking/compliance
- Corporate credit card program administration experience
- Familiarity with ERP/AP systems
- Experience supporting internal or external audits
- Knowledge of 1099 filing requirements
Vacancy posted 6 hours ago
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