Accounts Payable Manager

Bioworld Merchandising is a leading design and distribution company of licensed and private label apparel, headwear & accessories to all retails channels. We collaborate with some of the most widely recognized brand and retail partners in the world. Employees of Bioworld consider it to be an honor and a privilege to be part of the hottest, most creative, dynamic company in the industry! We are seeking skilled candidates who are excited to join this amazing team!

We Believe in Great Brands: Our goal is to translate the brand story into product that is as innovative and distinctive as the brand itself.

Creative Culture: Our multi-disciplinary team brings to our brand partners a unique mix of creative product design paired with merchandising expertise. We prize collaboration and believe innovation comes from a diversity of creative ideas.

We are the Market: Our team believes in full immersion to gain insight into retail markets, contemporary culture and consumer reaction.

POSITION OVERVIEW

Bioworld is seeking a highly skilled and detail-oriented Accounts Payable Manager to oversee and optimize the Accounts Payable (AP) function including corporate credit cards. This role will be responsible for directing daily processes, managing escalations, and ensuring compliance with company policies and regulatory requirements. This position will play a key role in driving efficiency, accuracy, and continuous improvement within the AP team.

QUALIFICATIONS

Daily Operations:

• Oversee and resolve escalated issues from the offshore data processing team in India.
• Respond promptly to internal and external inquiries, ensuring timely and effective resolution of issues.
• Coordinate with the offshore team to maintain accurate and timely processing of transactions.
• Proactively review AP aging reports to identify and address potential issues before escalation.
• Maintain and ensure accuracy of vendor master data in MAS and Cambridge systems.
• Monitoring credit card activity ensuring timely monthly payments.

Payment Processing:

• Secure necessary approvals for vendor deposits from the production team, monitor progress, and provide routine updates.
• Support banking partners by providing required documentation for wire payments.
• Monitor payments in Cambridge and bank, ensuring accurate and timely processing while addressing any necessary updates.

Month-End Close:

• Review the Purchase Clearing and Stock Receipt Lines reports to confirm accurate vouching of receipts.
• Complete AP module closure once all data is entered for the month.
• Reconcile key accounts, including American Express, Citi, and Expensya-related GL accounts, AP overages, AP disputes, and the AP Aging to the general ledger.

Process Improvement and Compliance:

• Regularly review and update manuals, policies, procedures, and AP SharePoint files for accuracy.
• Stay informed on regulatory changes affecting AP transactions and ensure compliance.
• Lead initiatives to streamline AP processes, implement best practices, and enhance departmental efficiency.
• Document and present resolutions to recurring issues, providing recommendations to senior management.

Reporting and Dashboarding:

• Develop dashboard in Power BI
• Monitor and publish reports including:
  • AP Aging Summary
  • Invoice processing and volume reports
  • Monitor payment register
  • Payment forecasting reports
  • Discount capture reports
  • Touchless reporting
  • Top vendors by spend
• 1099 reporting

Training and Communication:

• Communicate procedural changes to internal and external stakeholders, providing training as needed.
• Collaborate with cross-functional teams to ensure alignment and efficiency in processes.
• Provide timely support for audit-related requests and ensure accurate documentation is readily available.

ESSENTIAL DUTIES INCLUDING BUT NOT LIMITED TO

• 5-7 years in Accounts Payable, preferably within apparel, wholesale, or retail industries.
• Advanced Excel & proficiency in Power Point and MS word required
• Hand of experience with ERP system (MS office Dynamics 365), AP Automation tools ( Medius), workflow technologies and business intelligence platforms
• Experience with Power Automate, AI enable financial tools highly prefered
• Ability to manage cross-departmental projects, meet deadlines, and lead initiatives to enhance operational efficiency.
• Strong understanding of AP controls & compliance, vendor management
• Strong attention to detail , organizational abilities, and problem-solving expertise.
• Excellent verbal and written communication skills, with the ability to effectively communicate across all organizational levels.
• Willingness to work overtime as needed to meet deadlines and support collaboration with the India office.

Bachelor's degree in Accounting, Finance, or a related field, or equivalent professional experience

BUSINESS HOURS

• Standard business hours: Monday-Friday, 8:30 AM-5:30 PM. Additional hours may be required based on workload.
• Domestic and international travel (10-20%) may be required.