Clerical/Admin - Administrative Assistant

Job Overview Clackamas County employees work to serve the public and enrich our community. Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring. We encourage applicants of diverse backgrounds and lived experience to apply. Closing Date This job posting closes at 11:59 p.m. (Pacific Time) on Wednesday, July 29, 2026. The application deadline may be extended to expand the pool of qualified candidates; any changes will be communicated to applicants. Compensation Hourly Pay Range: $31.66 - $41.17. Salary offers will be made within the posted pay range and will be based on the candidate's experience that is directly relevant to the position. Job Details and Qualifications Clackamas County's Social Services Division is seeking a highly organized and customer-focused Administrative Specialist 2 to provide advanced administrative support to executive leadership. This role supports division operations by coordinating projects, preparing reports and correspondence, managing confidential information, and improving administrative processes. Required Minimum Qualifications / Transferable Skills Minimum of two (2) years of related experience that provides the required knowledge and skills for the responsibilities of this position. Two (2) years’ experience providing high-level administrative support to multiple programs or departments. Strong time-management skills and multitasking ability. Demonstrated experience optimizing Microsoft Office Suite and other web-based platforms. Excellent written and verbal communication skills with a proven track record of building rapport across diverse stakeholders. Preferred Qualifications / Transferable Skills Experience working in a healthcare or social services setting. Experience with complex data entry including timely and accurate entry into spreadsheets and databases. Experience establishing and maintaining record-keeping systems. Pre-Employment Requirements Must pass post-offer, pre-employment drug test. Must pass a criminal history check which may include national or state fingerprint records check. For Veterans qualified for Veteran’s Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position. Typical Tasks Executive and Administrative Support Provide high-level administrative support to the Social Services Director and executive leadership team. Manage complex calendars, coordinate meetings, prepare agendas, take meeting notes, and track action items. Draft, edit, and distribute correspondence, reports, presentations, and other business documents. Coordinate travel, special events, and other administrative activities as needed. Project, Program, and Operational Support Coordinate division-wide projects, initiatives, and special assignments, ensuring deadlines and deliverables are met. Research, compile, and analyze information to support operational planning, decision-making, and continuous process improvement. Develop, maintain, and monitor spreadsheets, reports, dashboards, and tracking systems. Assist with budget tracking, purchasing, contract administration, invoice processing, and other operational functions. Records, Communication, and Confidential Support Maintain electronic and paper records in accordance with County policies and records retention requirements. Provide confidential administrative support related to employee and labor relations matters, exercising sound judgment and discretion. Serve as a primary point of contact for staff, County departments, community partners, and the public by responding to inquiries and facilitating communication. Build collaborative working relationships and provide exceptional customer service while supporting the day-to-day operations of the division. Work Schedule This position works part time up to 28 hours during a standard workweek of Monday through Thursday. Specific hours of work will be discussed with the selected candidate. This position is primarily designated as on-site/in-person. Benefits Clackamas County offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees), and a robust sick and vacation plan for regular status employees. Employee benefits become effective the first of the month following an employee’s date of hire. Paid Time Off Package: 12 hours of vacation accrued per month 8 hours of sick leave accrued per month 10 paid holidays and 1 personal day per year Monthly accruals prorated for less than 1.0 FTE Other Benefits: Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP) Employer paid 6% PERS retirement contribution OPSRP members get vested after five years of contributions or when they reach age 65 A Choice of Medical Plans that include chiropractic coverage, alternative care, vision, and prescription drug coverage A Choice of Dental Plans Employee Assistance Program (EAP) Longevity pay Other retirement Savings Options that allow for additional retirement funds savings, including an option to contribute a portion of employee earnings on a pre or post-tax basis to a 457b Deferred Compensation Plan A variety of additional optional benefits (see link below for additional information) About the Department The Social Services Division provides assistance to seniors, people with disabilities, veterans, and low-income residents of Clackamas County. Social Services is a Division of the Health, Housing, and Human Services (H3S) Department. Mission Statement: We lead and learn with equity in serving individuals, families, and communities by providing access to high quality healthcare, housing, and services that strengthen social and economic resilience. Vision Statement: Individuals, families, and communities are resilient and thriving. Department Goals: Empowered and Thriving Staff – H3S staff are empowered, engaged and have a sense of belonging while being valued and supported to thrive. Equity Driven Services – H3S promotes and provides accessible, equitable and culturally responsive services. Organizational Excellence & Continuous Quality Improvement – H3S operates consistently, efficiently and effectively as a cohesive department, using our individual and collective skills and expertise. Application Process Clackamas County only accepts online applications. If you have any questions or issues, you may contact the Department of Human Resources by calling View phone number on click.appcast.io or emailing View email address on click.appcast.io. Our office hours are Monday – Thursday 7:00 a.m. – 6:00 p.m. Pacific Time (closed on Fridays). Equal Employment Opportunity Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process. Recruitment Contact Jenn Johnson, Recruiter Email: View email address on click.appcast.io #J-18808-Ljbffr