Executive Administrative Assistant

Executive Administrative Assistant

This position is responsible for providing diverse and confidential administrative support, including extensive calendar management. Key responsibilities include supporting management with administrative tasks, coordinating travel arrangements, processing expenses, gathering and reporting information, and responding to incoming mail. The role involves assisting with organizing meetings and managing conflicting objectives in a responsive manner.

Key Responsibilities

• Provide comprehensive and confidential administrative support to executives.
• Manage complex calendars, schedule meetings, and organize large-scale meetings including technology setup and logistics.
• Coordinate travel arrangements and process expense reports using systems like Concur.
• Prepare and manage correspondence, reports, and other documents.
• Handle confidential and sensitive material with a high degree of integrity.
• Interact with senior-level executives and internal teams to gather and convey information.
• Contribute to a professional and positive work environment by solving problems and diffusing issues effectively.
• Manage multiple competing priorities, projects, and activities independently.

Required Qualifications

Experience:

• Prior work experience as an Executive Administrative Assistant or in a role with a comparable level of advanced administrative and analytical skills.
• At least 10+ years of experience in an assistant role.
• Demonstrated ability to support an executive and manage multiple priorities in a fast-paced environment.
• Proven ability to interact professionally with senior-level executives.

Technical Skills:

• Advanced skills in Microsoft Outlook and other MS Office programs (Word, Excel, PowerPoint).
• Knowledge of systems for expense reporting (e.g., Concur), procurement (e.g., Ariba/eRequest), and corporate travel services.

Professional Skills:

• Exceptional communication skills, both verbal and written.
• Excellent attention to detail, time management, and organizational abilities.
• Strong analytical and problem-solving skills.
• Ability to work independently, multitask, and handle pressure effectively.

Preferred Qualifications

• Experience as an Executive Management Assistant.
• Knowledge of JIRA and Confluence.
• Intermediate knowledge of SharePoint with a desire to learn.
• Experience with facilities management and office administration.
• Technology-savvy with the ability to handle multiple tasks and support multiple executives at once.

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.

Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.