Administrative Assistant

Job Description

Job Description

We are looking for an experienced and dependable Administrative Assistant to support daily office operations in California. This Contract position is ideal for someone who brings strong attention to detail to the front office, stays organized in a busy administrative setting, and handles routine clerical tasks with accuracy and care. The person in this role will help maintain an efficient workplace by managing documents, assisting visitors and callers, and supporting general administrative needs.

Responsibilities:
• Welcome visitors and provide a helpful first point of contact within the administrative office.
• Answer incoming phone calls, direct inquiries appropriately, and relay messages in a timely manner.
• Organize and maintain paper and numeric filing systems so records remain accurate and easy to retrieve.
• Scan, copy, and distribute documents while ensuring materials are handled carefully and filed correctly.
• Enter administrative information into office records with close attention to detail and data accuracy.
• Support day-to-day clerical operations by preparing documents, sorting paperwork, and assisting with routine office requests.
• Keep administrative areas orderly and help ensure office materials and records are maintained efficiently.• Prior experience in an administrative assistant, receptionist, or general office support role.
• Strong ability to answer inbound calls clearly and communicate effectively with staff and visitors.
• Experience with data entry and document handling in an administrative office environment.
• Proficiency in paper filing, numeric filing, scanning, and photocopying office documents.
• Comfortable managing multiple routine tasks while maintaining accuracy and organization.
• Detail-oriented presentation and dependable attendance in a structured office setting.
• Ability to work independently and follow established administrative procedures.