Pre-Owned Administrator - Manhattan

Job Description

Job Description

Pre-Owned Sales Administrator – Global Luxury Automotive Client

Pay: $24.00–$26.00 per hour

Location: Manhattan, New York

Experience Required: 2 years of automotive administrative experience

Join a World-Class Automotive Team

An exciting opportunity is available to join a global luxury automotive client as a Pre-Owned Sales Administrator. This role is ideal for a detail-oriented professional who enjoys working in a fast-paced environment and takes pride in accuracy, organization, and excellent service.

You will play an important role in supporting the pre-owned sales department by coordinating vehicle purchases, inventory, wholesale transactions, titles, and regulatory documentation. The right candidate will bring a positive attitude, strong administrative skills, and a collaborative approach to the team.

Key Responsibilities

• Follow up on titles for trade-ins, direct purchases, and lease buyouts.
• Maintain accurate pre-owned police books in Verifi.
• Ensure documentation complies with company policies and all applicable state and federal requirements.
• Keep loaner-fleet records current in the dealer management system (DMS).
• Maintain complete and accurate customer files while complying with privacy and recordkeeping regulations.
• Manage lease-maturity direct purchase program transactions.
• Enter all pre-owned vehicles into the DMS and complete the corresponding acquisition records.
• Process pre-owned vehicle titles in accordance with state regulations.
• Bill wholesale and auction transactions accurately and promptly.
• Update pricing changes across the pre-owned vehicle inventory.
• Process electronic funding for direct purchase program vehicles.
• Maintain title-tracking records and prepare related reports.
• Help maintain a clean, organized, and safe work environment.
• Collaborate with sales, accounting, and operations teams to keep transactions moving efficiently.

Qualifications

• Bachelor’s degree, preferably in Accounting, or equivalent relevant work experience.
• At least two years of automotive administrative experience required.
• Previous title-processing and DMV experience required.
• Familiarity with automotive administration software and related systems.
• Experience using the CDK accounting system.
• Proficiency in Microsoft Excel.
• Strong attention to detail and commitment to accuracy.
• Excellent organizational, time-management, and follow-up skills.
• Ability to handle confidential customer and business information responsibly.
• Ability to commute to Manhattan/New York City daily.

If you are an organized automotive professional who enjoys keeping operations running smoothly, we invite you to apply and grow your career with a respected global luxury automotive organization.