Corporate Office Manager

Corporate Office Manager

Castlerock Resources is recruiting and sourcing on the behalf of our client, James W. Turner Construction (JWTC) and we are looking for a Corporate Office Manager in the Northwest Houston, TX area. This role is a fast-paced, high-performance environment. Candidates must be proactive, resourceful, and able to operate e independently.

About JWTC
James W. Turner Construction, Ltd. is a nationally recognized leader in disaster recovery construction, supporting FEMA- and HUD-funded programs across the United States.
We operate in a high-volume, fast-paced environment , managing thousands of active projects across multiple regions. Our corporate team plays a critical role in maintaining operational efficiency, compliance, and communication across all offices.

About the Role
We are seeking a Corporate Office Manager to support our headquarters in Tomball, Texas .  This is a hands-on, high-impact role that requires someone who can operate independently, stay organized under pressure, and keep multiple moving parts aligned.
This position is best suited for someone who:

• Takes initiative without being asked
• Anticipates needs and solves problems
• Is comfortable working in a fast-moving environment

Key Responsibilities

• Manage day-to-day corporate office operations and administrative functions
• Oversee vendor onboarding, compliance documentation, and COI tracking
• Coordinate incoming/outgoing mail, communications, and office logistics
• Support accounting processes including invoice tracking, reporting, and expense logs
• Prepare and organize weekly operational and pipeline reports
• Set up employee equipment (iPads, computers) and provide basic IT troubleshooting
• Track employee certifications (OSHA, safety, mold, lead, asbestos, and compliance training)
• Maintain vehicle, equipment, and asset records
• Coordinate with field offices and internal departments to ensure alignment
• Ensure the office operates efficiently with minimal oversight

Qualifications

• 5+ years of experience in office management, operations, or similar role
• Strong working knowledge of Microsoft Excel, Microsoft Office Suite, and office systems
• Ability to learn and operate database systems and run routine reports ( QuickBase experience preferred )
• Experience with QuickBooks or similar accounting software preferred
• Tech-savvy with ability to handle basic IT setup and troubleshooting
• Excellent written and verbal communication skills
• Strong organizational and multitasking abilities

Preferred Experience

• Construction, logistics, or high-volume operational environments
• Experience supporting multi-location teams or field operations

What We’re Looking For

• A self-starter who does not require constant direction
• Someone who thrives in a fast-paced, deadline-driven environment
• A problem-solver who can quickly adapt and prioritize
• A professional who takes ownership and follows through

Why JWTC

• Join a high-performing, established organization
• Be part of meaningful, large-scale disaster recovery efforts
• Work in a dynamic environment with growth potential
• Competitive compensation and benefits