Litigation Administrative Assistant

Litigation Administrative AssistantAscension Global Staffing & Executive Search is seeking an experienced Litigation Administrative Assistant on behalf of an Am Law 60 firm to support its National Civil Litigation Team in the West Palm Beach office. This is an excellent opportunity for a detail-oriented, proactive professional who thrives in a fast-paced legal environment and is committed to delivering exceptional support to attorneys and clients.Position OverviewIn this role, you will provide comprehensive administrative and clerical support to a high-volume civil litigation practice. You will work closely with attorneys and legal teams to ensure seamless case management, accurate court filings, and efficient coordination of litigation activities from inception through trial.Key ResponsibilitiesDraft, format, proofread, and revise legal documents, including pleadings, motions, discovery requests/responses, correspondence, and court filingsManage electronic filing in Florida state courts (Florida e-Portal) and federal courts (CM/ECF), ensuring strict compliance with court rules, deadlines, and judge-specific requirementsMaintain and organize electronic and physical case files using NetDocumentsMonitor court dockets, filings, and notices; track deadlines and maintain accuracy within the firm's docketing systemAssist with all phases of litigation, including hearings, depositions, mediations, and trials by preparing binders, exhibits, and supporting materialsCoordinate and manage discovery workflows, document production, and case file organizationProcess incoming and outgoing correspondence and support litigation document management needsServe as a point of contact for attorneys, clients, courts, vendors, and internal departmentsManage attorney calendars and coordinate meetings, hearings, depositions, mediations, and trial schedulesSupport administrative functions including billing, time entry, expense reporting, conflict checks, matter opening, and matter closure in accordance with firm policiesQualificationsMinimum of 3+ years of experience supporting attorneys in civil litigation, preferably in both Florida state and federal courtsStrong experience with e-filing procedures, litigation document preparation, and court docket managementProficiency in drafting, formatting, and proofreading complex legal documents with high accuracyAbility to manage discovery materials and high-volume document workflows efficientlyStrong knowledge of litigation deadlines, calendaring, and docketing proceduresExcellent written and verbal communication skills with a high level of professionalismStrong organizational skills with the ability to manage multiple priorities in a deadline-driven environmentProficiency in Microsoft Word, Excel, and PowerPointFamiliarity with legal billing and client invoicing processes preferredExperience with NetDocuments or similar document management systems strongly preferredIdeal Candidate ProfileThe ideal candidate is highly organized, detail-oriented, and thrives under pressure in a fast-paced litigation environment. They are proactive, dependable, and able to anticipate attorney needs while maintaining a strong focus on accuracy and client service. This individual works collaboratively, communicates effectively, and consistently demonstrates initiative and professionalism in all interactions.This is an in-office position requiring regular on-site presence in West Palm Beach, FL.