Executive Assistant - Home Health

Exciting Opportunity with Health Link: Executive Assistant to the Director of Patient Care Services Full-Time, In-Office Position | San Francisco Bay Area Health Link, a respected Home Health Agency in the San Francisco Bay Area, is seeking a proactive, highly motivated, and energetic Executive Assistant to join our dynamic team. This is an immediate full-time, in-office position offering an opportunity to make a significant impact in an organization committed to providing top-tier patient care. Position Overview As the Executive Assistant to the Director of Patient Care Services (DPCS) , you will play a vital role in supporting daily operations, managing key initiatives, and ensuring seamless program execution. You’ll be a cornerstone of the executive team, acting as the primary point of contact for the DPCS and assisting in the smooth operation of the agency. The ideal candidate is a highly organized self-starter who thrives in a fast-paced environment, excels at multitasking, and can handle complex responsibilities with minimal supervision. Key Responsibilities Program Management & Support: • Oversee and track the progress of departmental goals and initiatives. • Lead and manage ongoing projects, ensuring alignment with the Director’s vision. • Provide guidance and mentorship within the assistant team, offering support across departments as needed. • Maintain a pulse on all relevant projects and assignments to ensure timely completion. Schedule & Administrative Support: • Prioritize complex schedules, meetings, and tasks using sound judgment and foresight. • Proactively manage the Director’s calendar, anticipating needs and ensuring efficient use of time. • Handle a wide array of administrative duties, including phone, email, and mail correspondence. • Organize contacts, manage electronic files, and maintain up-to-date records. • Manage payroll reports and track day-to-day activities across multiple teams. Communication & Relationship Building: • Represent the DPCS with diplomacy and professionalism in meetings and communications. • Handle confidential and sensitive information with the utmost discretion. • Collaborate effectively with cross-functional teams and staff at all levels. • Draft clear and consistent communications, presentations, and strategic initiatives on behalf of the DPCS. • Foster positive relationships with colleagues and provide advisory support to managers across departments. Qualifications & Skills • 2+ years of administrative experience in a fast-paced, high-pressure environment. • Home Health or healthcare industry experience is highly preferred. • Proficiency in Microsoft Office, Excel, PowerPoint, Google Workspace, and Keynote. Ability to quickly learn new software applications. • Strong experience with presentation design and delivery. • Solid understanding of operational processes and workflows. • Exceptional interpersonal skills with high emotional intelligence and a diplomatic approach. • Impeccable organizational skills and attention to detail. • Demonstrated ability to remain calm under pressure while handling multiple competing priorities. • Strong initiative, professionalism, punctuality, and follow-through. #J-18808-Ljbffr