Business Support Specialist (Administrative Support)

Job Description

Business Support Specialist (Administrative Support)

This position requires an active USAccess clearance.

The Business Support Specialist provides administrative, budgetary, and logistical support to the Center Administrative staff. This role is critical in managing office operations, coordinating meetings, assisting with financial documentation, and performing various routine administrative tasks to ensure smooth operations within the office.

Compensation & Benefits:

Estimated Starting Salary Range for Business Support Specialist (Administrative Support) : $21 - $22 per hour.

Pay commensurate with experience.

Full time benefits include Medical, Dental, Vision, 401K, and other possible benefits as provided. Benefits are subject to change with or without notice.

Business Support Specialist (Administrative Support) Responsibilities Include:

• Coordinate office logistics, meetings, and receptionist duties for the Center Administrative staff.
• Assist in budget report preparation, labor adjustments, and journal voucher processing for the Center Administrative staff.
• Help with filing, reporting, and managing documentation for special accounts.
• Use specific software to adjust budgets, reconcile credit card statements, maintain purchasing logs, and coordinate statement routing for approval.
• Receive and process monthly invoices from non-referencing vendors, ensuring all documentation is complete, accurate, and adheres to DOI USGS Survey Manual guidelines.
• Perform routine administrative tasks, assist co-workers and managers, and interact professionally with Center employees. Operate office equipment and complete general office work.
• Performs other job-related duties as assigned.

Business Support Specialist (Administrative Support) Experience, Education, Skills, Abilities requested:

• Previous experience in administrative, financial, accounting, or budget analysis roles.
• Proficient typing skills.
• Familiarity with PC-based systems and email programs.
• Strong knowledge of Microsoft Office Suite.
• Comfortable using Internet Explorer or similar browsers.
• Ability to work as part of a team, managing changing priorities and deadlines.
• Strong communication and interpersonal skills.
• Applicable training on GOV systems and software will be provided.
• Three or more years of experience with USGS policies, procedures, systems, and programs preferred.
• This role provides critical administrative support to over 100 LMGWSC scientists and managers.
• Responsibilities include occasional travel (driving personal/government vehicles, typically short distances, rarely longer trips), independently completing complex, multi-step assignments, and problem-solving beyond existing guidelines.
• This work requires advanced subject-matter knowledge and judgment.
• Must pass pre-employment qualifications of Cherokee Federal.

Company Information:

Cherokee Nation System Solutions (CNSS) is a part of Cherokee Federal - the division of tribally owned federal contracting companies owned by Cherokee Nation Businesses. As a trusted partner for more than 60 federal clients, Cherokee Federal LLCs are focused on building a brighter future, solving complex challenges, and serving the government's mission with compassion and heart. To learn more about CNSS , visit cherokee-federal.com.

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Cherokee Federal is a military friendly employer. Veterans and active military transitioning to civilian status are encouraged to apply.

Similar searchable job titles:

• Administrative Assistant
• Executive Assistant
• Office Coordinator
• Administrative Coordinator
• Business Operations Coordinator

Keywords:

• Administrative assistance
• Calendar management
• Meeting coordination
• Document preparation
• Travel coordination

Legal Disclaimer: Cherokee Federal is an equal opportunity employer. Please visit cherokee-federal.com/careers for information regarding our Affirmative Action and Equal Opportunity Employer Statement, and Accommodation request.

Many of our job openings require access to government buildings or military installations. Candidates must pass pre-employment qualifications of Cherokee Federal.