Administrative Assistant 3

Administrative Coordinator for Speech-Language Pathology Program

At the University of Louisiana Monroe, you're more than an employee; you're part of a vibrant campus community committed to growth, innovation and student success. ULM offers a supportive work environment, competitive benefits and opportunities for professional development, all in the heart of Northeast Louisiana. Whether you're advancing your career or just starting out, ULM is a place where your work truly matters. This position is the primary administrative support to leadership of the Speech-Language Pathology (SPLP) program. The administrative coordinator assists the program director in accreditation maintenance processes, performs recurring duties independently, and is given specific instructions for non-routine assignments as needed. An ideal candidate should possess the following competencies:

1. Accepting Direction: The ability to be open and willing to follow guidance or instructions.
2. Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
3. Focusing on Customers: The ability to understand and meet the needs, preferences, and experiences of internal and external customers.

Minimum Qualifications: Two years of experience in administrative services. Experience substitution: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Duties and Other Information:

• Provides follow-up for distributed reports, survey and other materials required by the KDSON director.
• Logs all incoming and outgoing documents related to responsibilities.
• Prepares materials needed for meetings, such as agendas, handouts, binders, etc.
• Coordinates and works closely with the Director to ensure that all information is forwarded to and received from faculty by required deadlines.
• Reports on submissions on all required reports and specially gathered data.
• Represents the Director & other Nursing Administrators through telephone and personal contacts in appropriate situations.
• Sends notifications of meetings to departments/faculty/staff through email for Director.
• Prepares supply orders for KDSON.
• Provides correct and accurate information to students, faculty and the public in a courteous manner in person or on the phone
• Assesses the urgency and importance of situations as they arise and takes appropriate action.
• In the Director's absence, works with the Associate Directors & faculty to ensure that student requests for action and information are finished in a timely manner.
• Coordinates special projects as assigned.
• Completes, processes and monitors payroll timesheets for KDSON student workers.
• Learns and effectively uses technology necessary in the efficient completion of duties.
• Recruits and trains student workers. Plans and assigns work effectively and assist when needed.
• Completes other job responsibilities and duties as assigned.

Position Specific Details:

Appointment Type: Probational

Work Location: Kitty Degree School of Nursing on the main campus of ULM