Administrative Assistant

3 month project, onsite in Erie PA, pays $25/hr

Project Overview

Urick Ductile Solutions maintains a significant volume of critical business information stored on a shared network drive (F:/), including Quality Management System (QMS) documentation, production records, safety materials, policies and procedures, sales resources, scheduling tools, and finance-related files.

The objective of this summer project is to transition this information into Microsoft Teams and SharePoint in a thoughtful, structured, and sustainable way, consistent with manufacturing, quality, and document-control best practices. This is not a simple file transfer project; it requires organization, standardization, and coordination with functional leaders to ensure the system supports day-to-day foundry operations and long-term governance.

The position reports to the Foundry Director and will work closely with Urick functional department managers.

Key Project Responsibilities

Under the direction of the Foundry Director and with input from functional leaders, the summer project associate will:

•Inventory & Assess Existing Content

o Review folder structures and files across the F:/ drive

o Categorize content by function (Quality, Safety, Production, Sales, Finance, Scheduling, Policies, etc.)

o Identify obsolete, duplicate, or unclear documents for management review

•Design a Logical Teams / SharePoint Structure

o Help define standardized folder structures aligned to Urick’s operating model

o Apply consistent naming conventions for folders and files

o Ensure alignment with QMS, safety, and document-control expectations

•Execute Document Migration

o Migrate approved documents into appropriate Microsoft Teams and SharePoint locations

o Preserve current working versions while flagging documents needing revision or ownership clarification

o Validate accessibility and permissions with department owners

•Support Governance & Sustainability

o Assist in drafting simple, practical guidance for document storage and usage

o Help clarify functional ownership for key document areas

o Support a structure that prevents re-creation of unstructured shared-drive storage

•Coordinate Across the Foundry Organization

o Meet periodically with department managers to confirm accuracy and usability

o Track progress, issues, and decisions using a simple status log

o Elevate questions and provide recommendations to the Foundry Director as needed

Deliverables (End-of-Project Outcomes)

By the conclusion of the summer project, deliverables will include:

•A well-organized Microsoft Teams / SharePoint environment aligned to foundry operations

•Migrated files from the F:/ drive placed in clearly defined, functional locations

•A documented folder structure and file-naming standard

•A high-level content inventory identifying:

o Active and controlled documents

o Obsolete or duplicate files

o Items requiring future revision or ownership assignment

•A concise user guidance document explaining where documents live and how Teams should be used at Urick

Required Qualifications

•Strong organizational skills and attention to detail

•Comfort working with large sets of files and structured data

•Familiarity with Microsoft Teams, SharePoint, OneDrive, Excel, and general PC tools

•Ability to follow all safety requirements and wear PPE when in the foundry environment

Ideal Candidate Profile

The ideal candidate:

•Enjoys creating structure and order from complex information

•Is detail-oriented and methodical

•Communicates professionally with supervisors, managers, and plant personnel

•Has an interest in manufacturing operations, quality systems, or industrial environments

•Can work independently while incorporating feedback and direction

•Thinks practically about how information should be organized, maintained, and used

Preferred (not required):

•Exposure to ISO, QMS, or document control concepts

•Prior experience with Teams or SharePoint site organization

•Familiarity with manufacturing or industrial workplaces

•Currently pursuing a bachelor's degree in:

o Operations Management

o Industrial or Manufacturing Engineering

o Business Administration

o Information Systems

o Quality, Safety, or related technical discipline