HR Coordinator

SUMMARY Under the general supervision of the Human Resources Supervisor, assists Human Resources staff by performing a variety of support functions which may include assisting in recruiting, training, compensation and benefits. ESSENTIAL DUTIES AND RESPONSIBILITIES Supports recruitment functions in a variety of areas, preliminary screening of applications, coordinating interviews, creating interview files and forms, and other duties related to the hiring process. Supports staff in creating offer letters and coordinates pre‑offer/post offer requirements, such as background, education and reference checks, pre‑employment physicals and drug tests. Researches, creates, conducts and organizes annual job fairs. Prepares materials, handouts, and attends job fairs as needed. Posts open positions on job boards and ad placement sites and communicates with all posting agencies. Incumbent will create, review and track job advertisements for monthly updates and annual budget process. Assists with closing recruiting files and tracking file destruction dates in accordance with state and federal regulations. Provides employees with training resources and recommendations for personal development and education reimbursement processes. Provides an effective system to track and retrieve training events for employees. Coordinates, schedules and facilitates new employee onboarding and orientation for benefits, safety, compensation and administrative procedures. Coordinates the temporary labour process for summer help, internships and other temporary labour. Assists with tracking, maintaining and documenting authorised headcount to ensure the company does not exceed. Maintains the active organisation chart using software to continue compliance with the authorised headcount. Organises and assists in preparing data for affirmative action plan and other reporting requirements. Supports and assists with conducting monthly processes for employee benefit billing. Assists with various personnel functions throughout HR department. COMPETENCIES Analytical Synthesises complex or diverse information; collects and researches data; uses experience to complement data; designs work flows and procedures. Problem Solving Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving situations; uses reason even when dealing with emotional topics. Professional Knowledge Generates creative solutions; translates concepts and information into applications; uses feedback to modify recommendations; pursues training and development opportunities; strives to continuously build knowledge and skills; shares expertise with others. Oral/Written Communication Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; demonstrates group presentation skills; participates in meetings; writes clearly and informatively; varies writing style to meet needs; presents numerical data effectively; able to read and interpret written information. Teamwork Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; able to build morale and group commitments to goals and objectives; supports everyone's efforts to succeed. Planning/Organising Prioritises and plans work activities; uses time efficiently; sets goals and objectives; develops realistic action plans. Adaptability Adapts to changes in the work environment; manages competing demands; changes approach or method to best fit the situation; able to deal with frequent change, delays or unexpected outcomes. Professionalism Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments. Customer Service Manages difficult or emotional customer situations; responds promptly to customer needs; solicits customer feedback to improve service; responds to requests for service and assistance; meets commitments to customers. Cost Consciousness Works within approved budget; develops and implements cost saving measures; conserves organisational resources. QUALIFICATIONS Education and Experience Three (3) years of progressively responsible experience in Human Resources is required. A bachelor's degree in Human Resources or a related field is preferred. Language Skills Ability to read, analyse and interpret general business periodicals, professional journals, technical procedures, or governmental regulations; ability to write reports, business correspondence and procedures; ability to effectively present information and respond to questions from groups, managers, employees and outside professionals. Math Skills Ability to interpret an extensive variety of technical instructions or numerical information including fractions, percentages, ratios and proportions in practical situations. Reasoning Ability Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of data and deal with several abstract and concrete variables. Computer Skills Ability to use a personal computer and Microsoft Office software including Excel, Word, PowerPoint and Outlook is required. Experience using PeopleSoft HR or a human resource information system is preferred. CERTIFICATES, LICENSES, REGISTRATIONS This job requires a current driver's licence. Professional in Human Resources (PHR) is preferred. WORK SCHEDULE REQUIREMENTS May be asked to work additional hours to meet deadlines. May be required to travel on short notice; travel required less than 10% of the time. This position will be required to work between multiple WFEC locations on a weekly basis as needed, generally Anadarko or Moore locations. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle or feel; reach with hands and arms and talk or hear. The employee must occasionally lift and/or move up to ten (10) pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus. Hearing and vision must be normal or corrected to normal. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The work is performed in an office environment. The noise level in the work environment is usually low. In accordance with WFEC Administrative Procedure 805‑Alcohol and Drug-Free Workplace this position is classified as "safety sensitive". MUST MEET ALL PHYSICAL AND ENVIRONMENTAL REQUIREMENTS WFEC IS AN EQUAL OPPORTUNITY PROVIDER AND EMPLOYER AND TAKES AFFIRMATIVE ACTION WITH RESPECT TO INDIVIDUALS WITH DISABILITIES AND PROTECTED VETERANS #J-18808-Ljbffr