Administrative Analyst - Limited Term

This is a limited-term position expected to last up to two (2) years from the time of hire. This limited-term Administrative Analyst position in the City Manager's Office provides project coordination and administrative support for high-priority City initiatives. Responsibilities include tracking project schedules, milestones, and deliverables; coordinating with departments, consultants, contractors, and stakeholders; preparing meeting materials and executive updates; maintaining project records and status reports; monitoring City-assigned project responsibilities; and supporting procurement, document routing, and other administrative processes essential to successful project implementation. Under direction, performs financial, administrative, legal, and analytical support duties; oversees assigned administrative processes, procedures, and programs; and provides technical and responsible assistance to the Department. May exercise direct supervision over clerical staff. Examples of duties may include, but are not limited to, the following: Researches, collects, compiles, and analyzes information from various sources on a variety of specialized topics; Assists in the preparation and administration of assigned budget(s); Interprets and explains regulations, procedures, policies, systems, rules and precedents in response to inquiries and complaints from the public, City staff, representatives of other organizations, and others; Prepares comprehensive technical records and reports to present and interpret data, identify alternatives, and make and justify recommendations; May prepare documents from draft and legal papers; Prepares and reviews council reports, resolutions, ordinances, contracts, and other documents for content and accuracy; Coordinates and monitors litigation activities; Coordinates responsive documents to requests including subpoenas and public records; May oversee the recruitment and selection process for assigned department; Develops and coordinates communications material/plans as assigned; Supervises, evaluates, and assigns work of assigned clerical personnel; Prioritizes and coordinates work assignments; Recommends improvements in work flow, procedures and use of equipment and forms; Performs analysis on various accounts as needed for audit and other purposes; Assists in analyzing and researching the basis for budget-expenditure variances; Prepares various reports related to budgetary issues; Researches and prepares purchase requisitions; tracks department purchases and maintains purchasing records; Researches grant opportunities and writes grant proposals; monitors existing grant programs for compliance with regulations; conducts audits; and Performs related duties and responsibilities as assigned. Experience: Four years of administrative and analytical experience, preferably within a local government environment, in the collection, compilation, and analysis of data involving financial, budgetary, legal, or administrative issues. Education: Bachelor's degree with emphasis in public administration, accounting, business administration, finance, or a related field. For degrees obtained outside of the U.S., an official equivalency evaluation is required. Licensesand Certificates: Possession of an appropriate valid driver's license. Paralegal Certificate or Juris Doctor preferred when assigned to City Attorney's Office. Special Requirements: Essential functions and duties require the following physical abilities and work environment: Ability to work in a standard office environment; ability to travel to different sites and locations; Regularly required to talk or hear. Required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms; Occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl; The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. The successful candidate will be required to undergo a reference/background check (including a conviction record) and pass a post-offer pre-employment medical examination (which may include a drug/alcohol screening, depending on job classification). The City of Redlands utilizes E-Verify, and new employees must provide documentation to establish both identity and work authorization. #J-18808-Ljbffr City of Redlands, CA