Executive House Manager & Family Assistant

Executive House Manager & Family Assistant

Location: Redwood City, CA | 94061

Employment Type: Part-Time, 20–25 hours per week (20 hours guaranteed)

Schedule: Ideally Monday–Thursday, approximately 12:00 PM–6:00 PM. After-school support and school pickup are key components of the role. The family is also open to a morning schedule of approximately 7:00 AM–12:00 PM for the right long-term candidate. No Fridays required. Occasional evening or weekend flexibility may be requested with advance notice.

Compensation: $45–$50 per hour, based on experience

Start Date: August 2026

Requirements

• Maintain a smoke-free environment
• Valid driver's license; Comfortable driving for school pickup, activities, and errands
• Previous private home or household management experience strongly preferred
• Strong household management, organization, and healthy meal preparation skills
• Ability to work independently, take ownership, and prioritize with minimal oversight
• Comfortable working in a home with a small dog

About Our Family

We are a warm, easygoing, and well-traveled family of three living in Redwood City with our sweet Maltese. While our professional lives are full, we value a home that feels calm, welcoming, and thoughtfully cared for. We enjoy traveling, exploring new cultures, dining out, family movie nights, spending time outdoors, and creating meaningful experiences together.

Our home is already supported by professional housekeepers weekly, and we're looking for an experienced Executive House Manager who can become a trusted partner in managing the day-to-day rhythm of our household. This role is less about deep cleaning and more about creating consistency, maintaining beautiful organization, preparing healthy meals, anticipating household needs, and ensuring everything runs smoothly behind the scenes.

We consider ourselves low-fuss employers who appreciate professionalism, efficiency, and mutual respect. We value someone who enjoys working independently, communicates thoughtfully, and takes pride in creating beautiful, functional systems that simplify everyday life.

Above all, we're seeking someone interested in building a long-term partnership—someone who will become a trusted extension of our family and help our home continue to feel peaceful, organized, and effortlessly cared for.

Who You Are / What We're Looking For

Key Qualities

• Experienced Executive House Manager or Household Manager with previous private home experience
• Exceptionally self-managed with a strong sense of ownership, accountability, and initiative
• Confident prioritizing work independently with little direction or oversight
• Highly organized with the ability to create and maintain beautiful, functional household systems that are sustainable—not simply tidying, but improving how the home operates
• Efficient, resourceful, and proactive, naturally staying one step ahead of the family needs
• Understands the rhythm, professionalism, and discretion required in a busy private home
• Thoughtful communicator who consolidates questions, exercises excellent judgment, and minimizes unnecessary interruptions throughout the workday
• Professional, polished, poised, and highly trustworthy with exceptional discretion Passionate about preparing fresh, healthy, family-friendly meals featuring proteins, vegetables, salads, and wholesome sides
• Appreciates aesthetics and enjoys creating organized, visually appealing, highly functional living spaces
• Comfortable supporting either morning school drop-off or afternoon pickup for the family's 10-year-old daughter
• Coachable, adaptable, and collaborative while bringing thoughtful ideas and solutions
• Reliable, dependable, and committed to following through with excellence
• Bonus: Enjoys gift wrapping and adding thoughtful finishing touches that make a home feel beautifully cared for
• Seeking a long-term opportunity built on trust, partnership, and mutual respect

Key Responsibilities

Family Support

• Provide dependable support with either morning school drop-off or afternoon pickup, depending on the agreed schedule
• Transport to weekly after-school activities
• Provide light supervision and support after school
• Prepare healthy snacks and help facilitate a smooth afternoon and evening routine
• Assist with child-related errands and preparation as needed
• Serve as a calm, dependable presence that creates consistency throughout the family's day

Household Organization & Maintenance

• Maintain household order through daily home resets, including dishes, counters, kitchen cleanup, beds, and high-traffic living spaces
• Create and maintain sustainable household organization systems throughout the home
• Organize and declutter children's spaces, art supplies, closets, storage areas, entryways, and other priority areas
• Prepare and coordinate donation drop-offs
• Assist with guest, holiday, and travel preparation
• Support travel packing and unpacking
• Maintain household essentials, including batteries, light bulbs, filters, and other routine household items
• Complete periodic household projects, including refrigerator and pantry resets and cleaning humidifiers and air purifiers
• Partner with the family's existing housekeepers to ensure the home remains consistently organized and well maintained

Meal Preparation & Kitchen Support

• Prepare fresh, healthy family meals approximately three times per week
• Focus on balanced meals including lean proteins, vegetables, salads, grains, and family-friendly options
• Assist with light dinner preparation throughout the week
• Grocery shop and maintain kitchen and pantry inventory
• Keep the kitchen organized, stocked, and fully reset following meal preparation

Inventory & Errands

• Monitor and restock pantry, refrigerator, laundry, and household supplies
• Maintain household shopping lists and routine orders
• Manage grocery shopping, dry cleaning, returns, package handling, and other household errands
• Coordinate gift shopping and gift wrapping as needed
• Manage mail, packages, and cardboard recycling

Laundry & Linen Care

• Wash, fold, organize, and properly store family laundry
• Iron or steam garments as needed
• Ability to do minor mending on occasion (loose button/hem)
• Manage towel and linen rotation alongside the weekly housekeepers
• Maintain a clean, organized, and well-stocked laundry area

Pet Care

• Assist with feeding and walking the family's small dog as needed
• Coordinate routine grooming or veterinary appointments
• Maintain pet food and supply inventory

Vehicle Management

• Coordinate routine vehicle maintenance and servicing
• Assist with fueling, cleaning, and organizing family vehicles as needed

Vendor & Property Oversight

• Coordinate with existing household vendors and service providers
• Research and vet new contractors when needed
• Schedule household repairs and preventative maintenance
• Support seasonal home projects and ongoing property upkeep
• Help maintain outdoor living spaces and ensure the home is always guest-ready

How to Apply

Please submit a short intro letter, an updated resume, and 3 professional references with contact information. Please note that this role requires a background check.

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