Remote Administrative Assistant

Job Overview

Murphy Painters, Inc., a leading Florida-based painting company specialising in high-quality commercial and residential projects, is seeking a diligent and organised Remote Administrative Assistant . We are dedicated to exceeding client expectations through excellent service and superior craftsmanship. This Full-Time role is a fantastic opportunity for a proactive individual to provide crucial administrative support to our dynamic team, ensuring the smooth and efficient running of our daily operations. The successful candidate will be the backbone of our administrative function, working from a remote location to help us maintain our reputation for excellence.

Job Title: Remote Administrative Assistant
Employment Type: Full-Time
Location: Remote
Salary: $45 - $59 USD per hour

Responsibilities

* Serve as the first point of contact for clients, handling enquiries via email and telephone with a high degree of professionalism.
* Manage and coordinate schedules, appointments, and calendars for our project managers and painting teams.
* Prepare, issue, and track client quotations, invoices, and other project-related documentation.
* Maintain organised and accurate digital files, including client records and project details.
* Assist with basic bookkeeping duties, such as expense tracking and data entry.
* Liaise with suppliers to order materials and ensure timely delivery for projects.
* Provide comprehensive administrative support to the entire team to enhance operational efficiency.

Qualifications

* Proven experience in an administrative, virtual assistant, or similar support role.
* Exceptional organisational and time-management skills, with the ability to prioritise tasks effectively.
* Excellent written and verbal communication skills and a professional telephone manner.
* Proficiency in Microsoft Office Suite (Word, Excel, Outlook) or similar productivity software.
* A self-motivated individual with the ability to work independently and take initiative.
* A strong customer service focus with a commitment to providing a positive client experience.
* A reliable internet connection and a dedicated, quiet workspace are essential for this remote role.
* Previous experience within the trade services or construction industry is advantageous but not required.