Administrative Assistant

Administrative AssistantAt HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? Each and every role throughout our organization makes a difference in our ability to change the world for the better. At HDR, our diverse service lines, including Water, Architecture, Building Engineering Services, Field Services, Power, Waste, Industrial, and Transportation reflect our commitment to shaping resilient, sustainable, and forward-thinking communities around the world. Across these disciplines, our teams design and deliver solutions that safeguard public health, enhance quality of life, power innovation, and drive responsible growth. Whether advancing clean water, creating healing and learning environments, engineering next-generation facilities, or building the infrastructure that moves people and energy, our work is rooted in technical excellence and a shared sense of purpose. Our employee-owners collaborate across specialties, combining creativity, precision, and deep expertise to solve the most complex challenges facing our clients and communities.HDR is seeking a dynamic new member for our top-notch team of administrative professionals in the Charlotte, NC office. We partner with our engineering professionals to make great things possible. Because we support all engineering disciplines at HDR, our work is varied, challenging, and rewarding. We are passionate about what we do and take personal responsibility to see things through. If you have advanced word processing skills and are a hands-on team player, capable of successfully multi-tasking in a fast-paced environment under tight deadlines, we look forward to meeting you.In the role of Administrative Assistant, we'll count on you to:Format, edit, and compile complex project related documents such as construction specifications, technical reports, and memosCoordinate production, distribution, and tracking of design and construction documents including plans and specifications, contractor submittals, meeting notes, and correspondenceType, revise and combine materials such as correspondence, reports, spreadsheets, meeting minutes, scientific or technical material, numerical data, and tabular information from rough draft, corrected copy or previous versionsEnsure deliverables are clear, concise, well organized, and accurateEnsure compliance with corporate branding and template standards as well as client standards and expectationsMonitor, track, and file large amounts of project documentation in accordance with project filing structure and corporate policiesProvide general office support including assistance with reception coverage, greeting employees and visitors, answering and directing phone calls, and miscellaneous task/projects as requestedWork under minimal supervision and meet compressed deadlinesMaintain a professional approach and commitment to being an engaged team member and an active participant of our employee-owned culturePreferred Qualifications:AS/BS in related field preferred3+ years related experiencePrior experience in construction or A/E industryAdvanced MS Word and Excel skillsProficiency with PDF creation software desired (Bluebeam or Adobe Acrobat)Proficiency with Adobe Creative Suite software desiredExperience with VisiSpecs, SpecsIntact or similar software preferredCommitted to excellence in professionalism and customer serviceRequired Qualifications:High School diploma or equivalentExcellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skillsFlexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environmentSelf-motivated, well-organized and detail-orientedAbility to handle confidential informationProficiency with MS Office including Word and OutlookAn attitude and commitment to being an active participant of our employee-owned culture is a mustOur Commitment:As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day. Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.