S5/12 SECRETARY

Secretary To The Principal (12 Months)

The candidate will serve as secretary to the principal and act as liaison between the principal, the school community and the general public. The candidate will coordinate efficient operation of the office as well as a wide variety of responsibilities and activities of support staff interfacing the daily operations of the school, its leaders and staff in order to create a collegial, supportive and well-functioning environment. This individual must have the ability to interact with the general public with extreme tact, discretion, diplomacy and courtesy and must have the ability to work independently as well as part of a team handling sensitive information with complete security.

Qualifications Required:

• College diploma preferred.
• Excellent secretarial skills and a high degree of computer literacy.
• Experience in secretarial work (preferably in a school setting).
• Knowledge of bookkeeping and basic business functions.
• Ability to interact with the general public and high school staff and students with extreme tact, discretion and diplomacy.
• Strong organizational, leadership, writing and interpersonal/communication skills.
• Ability to work as a team member as well as independently.
• Required criminal history background check and proof of U.S. citizenship or legal resident/immigrant status.

Starting Salary Range: $75,343 - $86,093

Job Description:

Position Title: Secretary to the Principal/Office Manager Columbia HS

Reports To: High School Principal

Job Goals:

To assist the High School Principal in a wide variety of activities and responsibilities.

Primary Responsibilities:

• Serves as secretary to the principal and to maintain the confidences of the office.
• Serves as liaison between the principal and the school community and the general public.
• Coordinates efficient operation of office and oversees work of the secretarial staff including mail distribution, office coverage, mass mailings and distributions.
• Maintain principal's calendar and appointments and maintain calendar for the use of conference room.
• Responsible for the organizing of meetings including (but not limited to) the preparation, copying and distribution of related materials, securing a meeting location, meeting reminders, ordering of refreshments.
• Maintain accurate records of monthly suspension and fire drills prepare monthly report for superintendent's office.
• Maintain school personnel files and assists with staff attendance.
• Responsible for the orders of general and specific school supplies, paper, and student activities related expenses (including all aspects of graduation/end of year expenses) through purchase orders and high school trust fund.
• Assists the assistant principal's office with graduation.
• Assists in the assigning of all daily substitutes and period coverages and computer posting of same.
• Assists in the preparation and distribution of arrearage list(s).
• Cooperates with the main office support staff on a wide range of activities.
• Other such duties and responsibilities as may be assigned by the administrator.

Terms of Employment: Months 12 Salary per SOMEA contract