Clerical Assistant

Clerical Assistant

Recruitment/Posting Title - Clerical Assistant

Posting Number - 26TM0230

Department - Business Services - Newark

Overview

Posting Summary - Rutgers University – Newark, an urban public research anchor institution, located in Newark, New Jersey, a city of promise, is seeking a Clerical Assistant. The Part-Time Billing Clerk is responsible for accurate and timely billing, invoicing, and payment processing. This role supports the Business Office & The Senior Program Coordinator by ensuring students' accounts are billed correctly, records are maintained accurately, and billing discrepancies are resolved efficiently. This position is responsible for and not limited to the following: Prepare review and process invoices and/or billing statements Verify bill data for accuracy and completeness Enter billing information into the accounting or billing system. Ex. Notations for each student's account with the date the invoices were sent. Respond to internal /external billing inquiries. Maintain organized and confidential bill records Identify and resolve any billing discrepancies Support month-end or periodic reposting as assigned Perform other administrative duties as needed

FLSA - Nonexempt

Salary Details - $18 to $20 per hour

Offer Information - The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits - Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits (when applicable) Life insurance coverage Employee discount programs

Position Status - Part Time

Working Hours - 19.75

Daily Work Shift - Day

Work Arrangement - This position requires a fully on-site work arrangement. (Approval not required)

Payroll Designation - PeopleSoft

Terms of Appointment - Staff - 12 month

Qualifications

Minimum Education and Experience - High School diploma or equivalent, and/or up to 4 years of relevant office, clerical, bookkeeping, library assistant or related experience depending on the duties to be performed. An equivalent combination of education and/or experience may be substituted for the experience requirement.

Certifications/Licenses

Required Knowledge, Skills, and Abilities - High School diploma or equivalent, and/or up to 4 years of relevant office, clerical, bookkeeping, library assistant or related experience depending on the duties to be performed. An equivalent combination of education and/or experience may be substituted for the experience requirement.

Preferred Qualifications

Equipment Utilized

Physical Demands and Work Environment

Special Conditions

Posting Details

Posting Open Date - 06/11/2026

Posting Close Date - 09/09/2026

Open Until Filled - No

Special Instructions to Applicants

Regional Campus - Rutgers University-Newark

Home Location Campus - Rutgers University-Newark

City - NEWARK

State - NJ

Location Details

Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address:

Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * What is the highest level of education you have completed?
   • High School Diploma/GED
   • Associate's Degree
   • Bachelor's Degree
   • Master's Degree
   • Ph.D.
2. * Do you have 4 years of relevant office, clerical, bookkeeping, library assistant or related experience?
   • Yes
   • No
3. * Have you been in your current position for 6 months?
   • Yes
   • No