Clerical Assistant

Position Details

Position Information


Recruitment/Posting Title
Clerical Assistant


Posting Number
26TM0267


Department
Newark Chancellor


Overview

Posting Summary


Rutgers University-Newark (RU-N), an urban public research university and anchor institution located in Newark, New Jersey, a city of promise, is seeking a Clerical Assistant. Reporting to the Chief of Staff and Vice Chancellor, this position provides general clerical and office support to ensure the smooth day-to-day operations of the unit. The role supports calendar coordination, front office coverage, and routine administrative functions, while maintaining a professional and customer-focused environment.

This position is responsible for, but not limited to, the following:

• Provides calendar and scheduling support for assigned principal(s), including coordinating meetings, managing appointments, and maintaining accurate calendars
• Serves as the first point of contact for the office, greeting visitors and responding to routine inquiries in a professional and welcoming manner
• Assists with basic meeting logistics, including scheduling space and preparing meeting materials as needed
• Maintains kitchen and general office supply inventory, ensuring shared spaces are organized, stocked, and operational
• Coordinates routine supply orders and monitors inventory levels in accordance with established procedures
• Provides clerical support, including filing, organizing documents, and performing basic data entry tasks
• Supports general office operations and assists with routine administrative tasks as assigned
• Performs duties with professionalism and handles information in accordance with university policies and guidelines

FLSA
Nonexempt


Salary Details
$15.92-$21 per hour


Offer Information


The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits


Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status

Working Hours
40


Daily Work Shift

Work Arrangement


Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the View email address on click.appcast.io Application System. Additional information may be found at .

Rutgers Future of Work | uhr.rutgers.edu

Payroll Designation
PeopleSoft


Terms of Appointment
Temporary Staff Appointment - Hourly

Qualifications


Minimum Education and Experience
• High School diploma or equivalent, and/or up to 4 years of relevant office, clerical, bookkeeping, library assistant or related experience depending on the duties to be performed.
• An equivalent combination of education and/or experience may be substituted for the experience requirement.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

• This position performs routine clerical and administrative tasks following established procedures and guidelines.
• The role exercises limited independent judgment in prioritizing daily tasks such as scheduling, responding to routine inquiries, and maintaining office supplies.
• More complex issues, exceptions, or situations requiring interpretation of policy are referred to the Chief of Staff, Vice President, or designated supervisor. The position is expected to identify issues, seek clarification when needed, and ensure tasks are completed accurately and in a timely manner.

Preferred Qualifications

Equipment Utilized

Physical Demands and Work Environment

Special Conditions

Posting Details


Posting Open Date
06/17/2026


Posting Close Date
09/15/2026


Open Until Filled
No


Special Instructions to Applicants

Regional Campus
Rutgers University-Newark


Home Location Campus
Rutgers University-Newark


City
Newark


State
NJ


Location Details

Pre-employment Screenings


All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement


It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: