Office Administrator

SUMMARY

A growing construction-related organization is seeking a highly organized and detail-oriented Office Administrator to support day-to-day office operations. This position is ideal for an experienced administrative professional who is comfortable balancing front-office support, bookkeeping, bid-related documentation, and general office coordination. The role offers the opportunity to work independently, take ownership of a broad range of responsibilities, and contribute directly to an efficient, well-run operation.

RESPONSIBILITIES

Coordinate daily front-office activities, including answering phones, greeting visitors, and providing professional customer support.

Prepare and maintain administrative records through accurate data entry, filing, email correspondence, and document organization.

Support construction bid activity by assisting with specification and proposal documentation required for bid submissions.

Perform bookkeeping functions using QuickBooks, including financial recordkeeping and basic account-related tasks.

Assist with payroll processing, bank reconciliations, billing, and invoicing.

Maintain confidential files and sensitive business information in an organized and secure manner.

Coordinate routine office needs, including supply ordering and other administrative support activities.

Manage multiple priorities independently while maintaining accuracy and meeting deadlines.

Periodically attend bid-related activities within the region as required.

QUALIFICATIONS

35 years of office administration, clerical, or related administrative support experience preferred.

At least 2 years of bookkeeping experience required.

At least 2 years of administrative experience within underground utility, road work, or a closely related construction environment required.

Experience supporting construction bid specifications, proposals, or bid-submittal documentation.

Working knowledge of QuickBooks and general bookkeeping practices.

Proficiency with Microsoft Office 365, including Word, Excel, and Outlook.

Strong computer, data-entry, typing, and multi-line phone system skills.

Excellent organization, attention to detail, communication, and time-management abilities.

Ability to work independently and manage multiple tasks in a fast-paced office environment.

High school diploma or equivalent required; additional administrative training or certifications are a plus.

Ability to travel periodically for bid-related attendance.

BENEFITS

Competitive annual compensation.

401(k) retirement plan with employer matching opportunity.

Paid time off.

Full-time, in-person position with the opportunity to take ownership of varied administrative, financial, and project-support responsibilities.

Broad exposure to office operations and construction-related bidding activities, offering a hands-on role with meaningful day-to-day impact.