Executive Administrative Assistant

Administrative Support

Essential Functions:

• Provide direct administrative support to manager(s) to include calendar, scheduling, report, travel, budget, etc.
• Provide general administrative support for labor corrections, travel, expenses, IT, supply inventory, training compliance, on/offboarding.
• Manage schedules for manager(s), prioritize tasks, adhere to deadlines.
• Excellent organizational skills with the ability to prioritize tasks and handle multiple projects simultaneously.
• Plan meetings and take minutes for meeting.
• Strong written and verbal communication skills.
• Attention to detail and problem-solving skills.
• Use Microsoft Word, Excel, PowerPoint, SharePoint, and TEAMS to create presentations and communicate information.
• Organize and execute employee morale events.
• Assist in the overall maintenance and upkeep of conference rooms.
• Maintain required level of confidentiality.
• Serve as back up support to other administrative team members.
• Other duties and responsibilities as assigned.

Skills/Experience Qualifications:

• Requires a High School Diploma or equivalent and a minimum of 6 years of prior relevant experience or 2 years post-Secondary/Associates Degree with a minimum of 2 years of prior related experience.
• Proficient administrative/clerical skills.
• Functional working knowledge of Microsoft Word, Excel, and PowerPoint.
• Be familiar with basic software and demonstrate willingness to learn new software
• Effective verbal and written skills.
• Teamwork, build professional relationships and engage with teams.
• Excellent time management skills.
• Ability to work independently and as part of a team in a fast-paced environment.

Preferred Additional Skills:

• Excellent written, oral, and presentation communications skills.