Office Operations Coordinator

Office Operations Coordinator

We are currently seeking candidates for an Office Operations Coordinator role with a prestigious law firm located in Boston, MA. The Office Operations Coordinator will be responsible for supporting daily office operations, facilities coordination, vendor management, inventory control, and administrative functions while helping maintain a professional and efficient workplace environment. The ideal candidate will have prior office services, facilities, administrative, or workplace operations experience within a professional services environment.

This is a 3+ month contract position paying $30-$33/hour. This role requires 5 days onsite per week in Boston, Massachusetts.

Responsibilities:

• Coordinate the appearance, organization, and functionality of office common areas, conference rooms, workspaces, kitchens, and reception areas.
• Serve as the primary liaison with building management, maintenance vendors, cleaning services, and other external partners while tracking facility requests and work orders.
• Prepare workstations for new employees, including equipment setup, office supplies, and general onboarding support.
• Monitor inventory levels, place orders for office and kitchen supplies, and receive, organize, and restock incoming deliveries.
• Coordinate office catering, food service deliveries, and routine kitchen maintenance to ensure a well-stocked and organized workplace.
• Schedule maintenance and servicing for office equipment, including printers, copiers, and coffee machines.
• Assist with office events, meetings, and employee activities, including logistics, setup, and breakdown.
• Provide administrative support through reception coverage, data entry, internal communications, and special projects as needed.
  

Qualifications:

• 2+ years of office services, facilities, administrative, workplace operations, or related experience.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Professional communication and interpersonal skills with a customer-service-oriented approach.
• Experience interacting with vendors, building management, and internal stakeholders.
• Proficiency with Microsoft Office 365, including Outlook, Word, Excel, and file management functions.
• Experience with Emburse, Chrome River, or similar expense management platforms preferred.
• Ability to work independently while maintaining a high level of professionalism and attention to detail.
• Ability to lift and move office supplies, deliveries, and equipment weighing up to 50 pounds.
• Flexibility to work additional hours when business needs require.
  

For immediate consideration, interested and qualified candidates should send their resume to Jackson at View email address on click.appcast.io