Operations Specialist

Job Description Summary Job Description Operations Specialist Essential Responsibilities Provide reception services for the building including, but not limited to check in/out and screen visitors in accordance with associated procedures, greeting guests, answering main phone line, accepting/mailing packages Comply with ITAR regulations when it comes to non-US citizens. Perform wide variety of administrative support activities, which require the handling of business-sensitive and confidential information Develop presentations, agendas, correspondence and memoranda for a variety of internal and external executive populations and create executive level charts, reports, and correspondence using the Microsoft toolkit Responsible for the establishment of meeting and agenda priorities, travel schedules and staff meetings within a very dynamic and ever-changing environment Supervise purchase of office administrative supplies Responsible for creating and providing administrative procedures Act a primary point of contact for 3rd party services that support the front office operations Coordinate and manage schedule of events/meetings/training/etc for the front office operations Ensure conference rooms, kitchenette and break rooms stocked and tidy Support prevailing wage requirements Qualifications/Requirements Bachelor’s degree from an accredited university or college or a high school diploma/GED with at least 2 years of experience in an administrative role High level of proficiency in Word, Excel, PowerPoint and Outlook Desired Characteristics Ability to maintain confidential information Previous experience interfacing with all levels of the organization, including executives Ability to handle confidential and sensitive material and critical assignments in a professional, discrete manner Able to adapt to ever changing priorities Strong organizational, time management and prioritization skills Ability to prepare business letters, proposals, summaries, and reports using prescribed format and conforming to all rules of punctuation, grammar, diction, and style using all parts of speech Ability to work independently with minimal direction Resourceful, proactive, assertive, detail oriented, energetic, with flexible attitude Ability to work well in team environment and to perform under pressure and against tight deadlines Ability to support multiple projects and balance conflicting needs Knowledge of GE processes and procedures is preferred Additional Information GE Vernova offers a great work environment, professional development, challenging careers, and competitive compensation. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law. GE Vernova will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable). Relocation Assistance Provided: No For candidates applying to a U.S. based position only: The Company pays a geographic differential of 110%, 120% or 130% of salary in certain areas. This posting is expected to remain open for at least seven days after it was posted on June 02, 2026. Healthcare benefits include medical, dental, vision, and prescription drug coverage; access to Health Coach from GE Vernova, a 24/7 nurse-based resource; and access to the Employee Assistance Program, providing 24/7 confidential assessment, counseling and referral services. Retirement benefits include the GE Vernova Retirement Savings Plan, a tax-advantaged 401(k) savings opportunity with company matching contributions and company retirement contributions, as well as access to Fidelity resources and financial planning consultants. Other benefits include tuition assistance, adoption assistance, paid parental leave, disability benefits, life insurance and 12 paid holidays. New hires also receive 40 hours of personal business time, 160 hours of personal illness and caregiving time (subject to state law), and two weeks of annual vacation (which may be pro-rated based on start date). GE Vernova Inc. or its affiliates (collectively or individually, “GE Vernova”) sponsor certain employee benefit plans or programs GE Vernova reserves the right to terminate, amend, suspend, replace, or modify its benefit plans and programs at any time and for any reason, in its sole discretion. No individual has a vested right to any benefit under a GE Vernova welfare benefit plan or program. This document does not create a contract of employment with any individual. #J-18808-Ljbffr