Operations Manager

Location: Morganville, NJ 07751 Date Posted: 07/01/2026 Category: Center Based Education: Bachelor's Degree Join an established - and growing - organization as Kaleidoscope ABA looks for its newest addition to the team as a Program Manager. The Program Manager position is an integral part of the company and of the Kaleidoscope ABA mission. Summary The Program Manager will be involved in many facets of the business including day‑to‑day management, recruitment, scheduling, customer service, reporting and general administrative tasks in support of the Center's operations. They will maintain accurate records related to the staffing and delivery of service for each case and assist in the creation, maintenance, and management of a master schedule, adequately staffing clinical cases according to the budgeted hours per client as authorized by the client's insurer. The Program Manager will support HR, Operations, and the Clinical department as well as their respective functions, acting as a reliable source of information to staff, clients, peers, and management. They will be the liaison between the administrative and clinical staff and act as the primary point of contact regarding case assignment and staff availability. Additional duties may be assigned based on the needs of the company. Benefits & Advantages Medical, Dental, and Vision Insurance through United Healthcare Paid Time‑Off, to include Vacation, Sick, and 8 Paid Holidays Long‑Term Disability and Life Insurance 401k with a 6% match and a two‑year vesting schedule Weekly Pay each Thursday Job Qualifications Must be able to perform each essential duty satisfactorily, react to change productively, and handle other essential tasks as assigned Professional knowledge and experience regarding scheduling and related operations Display a high standard of ethical conduct and respect confidentiality principles Exhibit honesty and integrity Work and communicate with internal and external clients in a polite, courteous, and cooperative manner Education Bachelor's Degree or equivalent work experience Bachelor's degree in Marketing, Business Administration, or Healthcare preferred Experience 1–2 years medical, dental, therapy, PT, OT office (or similar) administration or scheduling required 3–5 years experience preferred Prior Practice Managers are encouraged to apply Skills & Abilities Strong rapport‑building skills, especially on the phone Sense of urgency Ability to work independently towards assigned goals Excellent time management and organization skills Ability to manage multiple tasks, prioritize tasks, and meet deadlines Attention to detail Ability to administer processes across the company consistently Superb communication skills Ability to work collaboratively with ABA personnel Professional appearance and presentation required Computer Skills Proficient in Microsoft Office applications including Word, Excel, and PowerPoint Proficiency in using email and Outlook Ability to keep accurate records, work in the database, use Excel, and track processes accurately Ability to use Zoom meeting and Go To Meeting software Ability to learn ReThink software within 30 days Working Conditions Exposure to constant or intermittent sounds may cause distraction High demand for telephone work Possibility of considerable stress at times due to the pressure of meeting deadlines Hours of work: 8:30 a.m. to 5:00 p.m.; must fulfill the duties of the position regardless of the number of hours worked. Hours may vary depending on current recruitment projects. See offer letter for assigned hours. May be changed at any time based on changing company needs Performing these duties on a full‑time basis is an essential function of this position Must have the ability to read and respond to emails and accept calls outside of work hours Kaleidoscope Family Solutions ABA and its subsidiaries and affiliates do not discriminate and are Equal Opportunity Employers. Title: Operations Manager Class: Program Manager Type: TEMPORARY Ref. No.: 1285631-34 BC: #KFS210 Company: Kaleidoscope Family Solutions ABA, Inc #J-18808-Ljbffr