Senior Administrative Assistant

Senior Administrative Assistant

We are seeking an experienced Senior Administrative Assistant to provide advanced administrative and operational support to a department and its professional staff. Under limited supervision, this role is responsible for managing a variety of administrative, clerical, and fiscal support functions. The ideal candidate is highly organized, detail-oriented, able to manage confidential information, and capable of handling multiple priorities in a fast-paced environment.

Key Responsibilities

• Provide advanced administrative and clerical support to departmental staff and leadership.
• Prepare reports, correspondence, presentations, and other business documents.
• Manage routine office functions including filing, scanning, copying, mailing, and faxing.
• Answer and direct incoming phone calls and respond to inquiries in a professional manner.
• Coordinate calendars, meetings, appointments, and travel arrangements.
• Maintain departmental records and filing systems.
• Assist with daily departmental operations and fiscal activities.
• Collect, compile, and analyze moderately complex data and information.
• Monitor and maintain office supply inventory.
• May provide guidance, training, or mentoring to junior administrative staff.
• Perform additional duties and special projects as assigned.

Required Qualifications

Education

• High School Diploma or GED required.

Experience

• Minimum of seven (7) years of related administrative experience required.

Knowledge, Skills, and Abilities

• Strong knowledge of office management and administrative procedures.
• Ability to maintain confidentiality and handle sensitive information.
• Proficiency with Microsoft Office Suite and standard office technologies.
• Strong organizational, multitasking, and time-management skills.
• Excellent verbal, written, and interpersonal communication skills.
• Ability to work independently and effectively prioritize responsibilities.
• Strong attention to detail and accuracy.

Work Environment

• Office Environment
• Laboratory Environment
• Clinical Environment

Physical Requirements

• Primarily sedentary work involving sitting for extended periods.
• Ability to occasionally lift or carry up to 20 pounds.

Preferred Candidate Profile

• Experienced administrative professional with strong organizational and problem-solving skills.
• Comfortable managing multiple priorities and deadlines simultaneously.
• Demonstrates professionalism, discretion, and a customer-service-oriented approach.
• Capable of supporting departmental operations with minimal supervision.

Compensation: $25.00 per hour

Location: San Antonio, TX 78249

Qualified candidates are encouraged to apply for this opportunity to join a professional team and contribute to the efficient operation of a dynamic department.