HR Assistant

Job Description

Job Description

Overview

Are you ready to launch or advance your career in Human Resources with a dynamic and supportive team? We are seeking a highly motivated and detail-oriented HR Assistant to join our growing organization in Northridge, CA, in a temp-to-perm capacity. This is an exceptional opportunity for a proactive individual eager to contribute to a thriving workplace culture and gain hands-on experience across various HR functions. You will play a pivotal role in supporting our employees and HR operations, ensuring a smooth and positive experience from onboarding to ongoing support. Our company prides itself on fostering a collaborative and inclusive environment where every team member is valued and encouraged to bring their unique perspectives. We believe in continuous learning and professional development, offering clear pathways for career growth within the HR field.

This role is perfect for someone who thrives in a fast-paced setting, enjoys administrative challenges, and is passionate about employee well-being. As an HR Assistant, you will be an integral part of a team dedicated to enhancing our organizational effectiveness and employee satisfaction. You will have the chance to work closely with experienced HR professionals, learning best practices and contributing to impactful initiatives. This position offers not just a job, but a stepping stone to a fulfilling career in Human Resources, providing exposure to a wide array of HR specializations and the potential for long-term advancement within our company. Join us and become a key contributor to a team that is shaping the future of our workforce.

We are committed to investing in our employees' success and providing the resources needed to excel. From comprehensive training to mentorship opportunities, you will find a supportive ecosystem designed to help you achieve your professional aspirations. This temp-to-perm arrangement provides a unique chance to demonstrate your capabilities and seamlessly transition into a permanent role, becoming a long-term member of our dedicated HR department. If you are looking for an opportunity where your contributions are recognized, your growth is prioritized, and you can make a tangible difference, then this HR Assistant position is for you.

Duties & Responsibilities

• Provide comprehensive administrative assistance to the HR department, maintaining organized records and schedules.
• Assist with new hire onboarding processes, including preparing new hire packets, conducting orientation sessions, and ensuring all necessary documentation is completed.
• Support payroll assistance functions by collecting, verifying, and processing timekeeping data and other payroll-related information.
• Manage and maintain accurate employee records, ensuring data integrity and compliance with privacy regulations.
• Respond to employee inquiries regarding HR policies, procedures, and benefits, escalating complex issues as needed.
• Assist with recruitment support activities, such as posting job openings, scheduling interviews, and communicating with candidates.
• Contribute to HR operations support by assisting with various projects, data analysis, and report generation.
• Utilize the Human Resources Information System (HRIS) for data entry, reporting, and employee self-service management.
• Coordinate HR-related events and meetings, including scheduling, preparing materials, and managing logistics.
• Support compliance efforts by assisting with the preparation and maintenance of HR-related documentation and reports.
• Contribute to the continuous improvement of HR processes and procedures, identifying areas for efficiency and enhancement.
• Collaborate effectively with team members across departments to support overall organizational goals.

Salary & Benefits

We offer a competitive hourly wage ranging from $22 to $32 per hour, commensurate with your experience and qualifications. This competitive compensation package is designed to attract top talent in the Northridge, CA market. Upon successful transition to a permanent role, our comprehensive benefits package includes robust health, dental, and vision insurance plans, ensuring access to quality care for you and your family. We are dedicated to supporting our employees' financial future through a generous 401(k) retirement plan, including company matching contributions. Our paid time off (PTO) policy provides ample vacation, sick leave, and holidays, promoting a healthy work-life balance. We prioritize employee well-being and offer access to mental health resources, including subscriptions to wellness applications. Professional development is a cornerstone of our philosophy, with opportunities for ongoing training, workshops, and tuition reimbursement to support your career growth. You will also benefit from a supportive work environment that encourages collaboration and innovation, along with company-sponsored social events and team-building activities.

Qualifications & Requirements

• High school diploma or equivalent.
• Minimum of 1-2 years of experience in an administrative support role, preferably within a Human Resources department.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Demonstrated strong organizational skills with the ability to manage multiple tasks and priorities effectively.
• Excellent written and verbal communication abilities, with a professional and approachable demeanor.
• Exceptional attention to detail and accuracy in data entry and record keeping.
• Basic knowledge of HR processes, policies, and best practices.
• Ability to handle confidential information with discretion and integrity.

Preferred Qualifications

• Associate's or Bachelor's degree in Human Resources, Business Administration, or a related field.
• Prior experience with HRIS platforms and applicant tracking systems (ATS).
• Certification such as PHR (Professional in Human Resources), SHRM-CP (Society for Human Resource Management Certified Professional), or an HR Management Certificate.
• Experience in a temporary-to-permanent role, demonstrating adaptability and commitment.
• Familiarity with California labor laws and regulations.

Skills Technical Skills

• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Data Entry and Database Management
• HRIS (Human Resources Information System) Navigation
• Email and Calendar Management
• Document Preparation and Formatting
• Basic Report Generation
• Virtual Communication Platforms

Soft Skills

• Exceptional Communication (Verbal and Written)
• Organizational and Time Management
• Attention to Detail and Accuracy
• Problem-Solving and Critical Thinking
• Interpersonal and Customer Service
• Adaptability and Flexibility
• Confidentiality and Discretion

Certifications

While not strictly required, obtaining industry certifications significantly enhances a candidate's profile and demonstrates a commitment to professional excellence in Human Resources. Preferred/beneficial certifications for this role include the PHR (Professional in Human Resources), SHRM-CP (Society for Human Resource Management Certified Professional), or an HR Management Certificate. These certifications are highly valued as they validate a candidate's foundational knowledge and practical competence in core HR areas. Candidates actively pursuing or holding these certifications will be viewed favorably, as they indicate a dedication to the HR profession and a proactive approach to continuous learning and development. Certifications can positively impact candidacy by showcasing a higher level of expertise and readiness for HR responsibilities.

Ideal Candidate

The ideal candidate for this HR Assistant position is a proactive and highly organized individual with a genuine passion for supporting employees and contributing to a positive workplace culture. They possess an innate ability to manage multiple tasks with precision and a keen eye for detail, ensuring accuracy in all HR operations. This individual thrives in a collaborative environment, demonstrating excellent interpersonal skills and a customer service-oriented approach when interacting with employees and colleagues. They are a self-starter, eager to learn and grow within the HR field, and capable of handling confidential information with the utmost discretion. The perfect fit will align with our company's values of innovation, integrity, and teamwork, seeking a career trajectory where their contributions directly impact employee success and organizational effectiveness. They are adaptable, resourceful, and committed to continuous improvement, ready to embrace the challenges and opportunities presented by a dynamic HR landscape.

About the Role

This is a temp-to-perm HR Assistant position located in Northridge, CA, offering a unique opportunity to transition into a permanent role based on performance and business needs. This role is primarily an on-site position, providing the benefit of direct collaboration with our dedicated HR team and other departments. While remote options are not available for this specific role, we provide a modern, comfortable, and well-equipped office environment. You will report directly to the HR Manager and work closely with a supportive team of HR professionals, gaining exposure to various facets of human resources. All necessary equipment and tools, including a dedicated workstation, computer, and relevant software, will be provided to ensure your success. This role offers a clear growth trajectory, with opportunities to expand your responsibilities, develop new skills, and advance within the HR department as you gain experience and demonstrate capability.

How to Apply

To apply for this exciting HR Assistant opportunity, please submit your application and resume through our online portal. We encourage you to include a compelling cover letter detailing your relevant experience, outlining your interest in this role, and explaining how your skills align with our requirements. Applications will be reviewed on a rolling basis, and qualified candidates will be contacted for an initial interview.