Human Resources Assistant

Position Summary:

The Human Resources Assistant will perform administrative tasks and services to support effective and efficient operations of the Company’s human resources department.

Roles & Responsibilities

Filing, Phones, Visitors, Deliveries, and VOE’s

• Create new personnel files.


• Alphabetizing loose paperwork.


• Retrieving rehire and terminated personnel files.


• Compile personnel files for subpoena requests.


• Prepare legal files.


• Verifications of Employment - The Work Number, State/Federal Agency Requests, EDD.


• Handle supply requests and distribute to department, including ensuring break room supplies are replenished.


• Prepare and gather quarterly meal acknowledgement forms.


• Answer/Direct phone calls from multi-line phone system.


• Greet/Direct visitors.


• Make conference room reservations for meetings/events.


• Handle incoming and outgoing mail and packages via ups, FedEx, DHL, and ACC.


• Contacting the correct person to assist the employees or visitors in the HR Lobby.


• Collecting applications for employment from walk-in applicants and distributing to appropriate parties.


• Company mail distribution.


• Complete, prepare and enter data for reporting purposes, i.e. forms, spreadsheets LOA, EDD, and Warnings.

• Process Disability and Paid Family Leave claims on a daily basis.


• Respond to Unemployment Claims via Equifax.


• Responsible for law compliance with FMLA/CFRA, ADA and other Leaves, and process all requests for time off.

• Enter all warnings, suspensions, and till variances in the UKG system.


• Enter changes of address, phone number, and emergency contacts in the UKG system.


• Translating documents from English to Spanish and vice versa for the HR Department.


• Complete, prepare and enter data for reporting purposes, i.e. forms, spreadsheets.


• Assisting with employee acknowledgement forms – preparing packets for stores, auditing for completion.


• Assisting with filing and organizing employee files.


• Performing special assignments as requested.

Job Requirements:

Education:

• High School Diploma or its equivalent

Experience:

• Minimum of one year experience in professional office

Knowledge:

• Microsoft Office (Word, Excel, PowerPoint)

Skills and Ability:

• Excellent Communication Skills


• Ability to multi-task


• Bi-Lingual (Spanish and English)


• Regular attendance and punctuality

Pay Rate: $20.00 to $23.00

Superior will not inquire about or seek information about applicant’s criminal history until after a conditional offer of employment has been made to the applicant.

TO VIEW THE APPLICANT NOTICE ABOUT YOUR PERSONAL INFORMATION CLICK THE LINK BELOW.