Administrative Associate - Heart & Vascular Institute Chair

Administrative Associate

Penn State Health - Hershey Medical Center

Location: US:PA: Hershey Work Type: Full Time FTE: 1.00 Shift: Day Hours: 7:30a - 4:00p

Minimum Qualifications:

• High School Diploma or GED required.
• Post high school education/training or equivalent knowledge required.
• 3 years related experience required.

Description Summary

The Administrative Associate provides high-level clerical support to the program director, faculty, and staff mainly within the Vascular Surgery Division as a part of the Heart and Vascular administrative support team to assist them in maintaining a healthy balance between their administrative and provider duties. This position will perform a variety of secretarial duties and skilled tasks that are typically routine with some deviation from standard practice. These tasks include managing individual Outlook calendars, divisional Outlook calendars, preparing reports, conducting research, collecting data, and other administrative tasks.

This position works independently, under minimal supervision, in a fast-paced environment with a great team of faculty and staff as a part of the administrative support team within the Heart and Vascular Institute. This is an on-site position while also providing schedule flexibility.

We are looking for an entry-level individual or a more seasoned professional to fulfill this role. There is opportunity for growth within the organization as well as the opportunity for longevity for the more seasoned professional.

Demonstrated abilities:

• Ability to anticipate needs, resourcefulness, and responsiveness are essential
• Ability to work independently
• Flexible and adaptable in various situations and when interacting with different personalities

Responsibilities:

• Coordinates workflow and provides direction to faculty
• Collects and gathers receipts and other information to submit reimbursements under the correct entity and application.
• Develops and maintains basic spreadsheet/data applications
• Creates advanced correspondence as required takes and transcribes minutes.
• Interprets guidelines, policies and work direction, recommending appropriate outcomes.
• Independently reviews work and assesses effectiveness of routine work assignments.
• Communicates with a wide variety of internal and external customers.
• Triages problems as necessary resolving issues when appropriate.
• Explains and exchanges information as necessary.

Why Penn State Health?

Penn State Health offers exceptional opportunities to learn and grow, exposure to a wide patient population, and the ability to provide individualized, innovative, and specialized care to patients in the community.

Penn State Health offers an exceptional benefits package including medical, dental and vision with no waiting period as well as a Total Rewards Program that highlights a few of the many additional offerings below:

• Be Well with Employee Wellness Programs, and Fitness Discounts (University Fitness Center, Peloton).
• Be Balanced with Generous Paid Time Off, Personal Time, and Paid Parental Leave.
• Be Secured with Retirement, Extended Illness Bank, Life Insurance, and Identity Theft Protection.
• Be Rewarded with Competitive Pay, Tuition Reimbursement, and PAWS UP employee recognition program.
• Be Supported by the HR Solution Center, Learning and Organizational Development and Virtual Benefits Orientation, Employee Exclusive Concierge Service for scheduling.

Why Penn State Health Milton Hershey Medical Center?

Penn State Hershey Medical Center is Central Pennsylvania's only Academic Medical Center, Level 1 Regional Adult and Pediatric Trauma Center, and Tertiary Care Provider. As a four-time Magnet-designated hospital, Hershey Medical Center values the hard work and dedication that our employees exhibit every day. Through our core values of Respect, Integrity, Teamwork, and Excellence, our employees are a team committed to compassionate care for our diverse patient population, our community and each other. As a valued team member, we promote continued professional development, specialty certification, continuing education, and career growth.

You take care of them. We'll take care of you. State-of-the-art equipment, endless learning, and a culture of excellence – that's Penn State Health. But what makes our healthcare award-winning? That's all you.

This job posting is a general outline of duties performed and is not to be misconstrued as encompassing all duties performed within the position. Eligibility for shift differential pay based on the terms outlined in company policy or union contract. All individuals (including current employees) selected for a position will undergo a background check appropriate for the position's responsibilities.

Penn State Health is an Equal Opportunity Employer and does not discriminate on the basis of any protected class including disability or veteran status. Penn State Health's policies and objectives are in direct compliance with all federal and state constitutional provisions, laws, regulations, guidelines, and executive orders that prohibit or outlaw discrimination.

Union: Non Bargained