Executive Assistant Administrator

Executive Assistant – Investment Banking (Chicago, IL) At Piper Sandler, we connect capital with opportunity to build a better future. We are looking for an Executive Assistant to support the Investment Banking team in Chicago, IL. The primary objective of this position is to provide a high level of professional support for the banking team within the Chicago-based Investment Banking group. The ideal candidate enjoys working in a fast‑paced and dynamic environment; possesses the ability to navigate multiple projects, priorities, and deadlines with strong organizational skills; and displays a professional demeanor and appropriacy to interact with senior partners, clients, and colleagues. This is a non‑exempt, hourly position. Essential Duties & Responsibilities Execute a broad variety of administrative tasks for multiple partners and senior bankers, including fully managing active calendars, utilizing Zoom and Microsoft Teams. Arrange domestic and international travel itineraries and agendas. Word‑process and desktop publish using the Microsoft suite and additional software for documents such as pitchbooks, correspondence, engagement and commitment letters, memorandums, invoices, reports, and tracking sheets. Compile expense reports for assigned bankers according to company policy using Concur and reconcile corporate Visa accounts. Contribute to the CRM database by updating contact information, entering call notes, assisting with deal process tracking, creating and maintaining distribution lists, and maintaining accurate pipelines and forecasts. Exercise discretion in committing time and evaluating needs; advise on time‑sensitive and priority issues, ensuring appropriate follow‑up. Maintain discretion in dealing with confidential information and sensitive materials. Coordinate internal and external meetings, dinners, events, and conferences both on‑site and off‑site, negotiating contracts with restaurants and meeting facilities. Perform diplomatically while managing competing priorities and varying banker expectations. Manage and screen multiple banker phone lines while projecting a positive, professional image for all clients and colleagues. Assist with the onboarding of new banking team members. Develop excellent relationships with external clients and internal partners throughout the company. Assume other related responsibilities as required or requested. Travel (under 10 days/year), if needed. Work overtime during conference and event preparation. Benefits Competitive annual bonus structure in addition to salary. Generous paid time off and 10 federal holidays. Hybrid work schedule options available after six months of employment. Opportunities for training and professional development on demand throughout the year. Collaborative and supportive team environment where contributions are recognized and rewarded. Compensation Anticipated starting salary range: $75,000 – $85,000 per year, dependent on experience. Eligible for annual incentive compensation as part of total compensation, which will be competitive with the market. Equal Employment Opportunity All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, sexual orientation, gender identity, national origin, disability, age, marital status, status as a protected veteran or status with regard to public assistance. Piper Sandler is an equal opportunity employer. #J-18808-Ljbffr SupportFinity™