Administrative Assistant I

Kratos Defense & Security Solutions, Inc., is a leading defense technology company focused on unmanned systems, satellite communications, cyber security/warfare, microwave electronics, missile defense, training, and combat systems. Our customers include the U.S. federal government, foreign governments, commercial enterprises, and state and local government agencies. At Kratos, we prioritize affordability as a cornerstone of our technology. We leverage proven, cutting‑edge methodologies and technology to minimize costs, streamline schedules, and mitigate risks, ensuring timely delivery of cost‑effective solutions to market. Kratos Unmanned Aerial Systems (KUAS), a division of Kratos Defense, is renowned for its expertise in developing, delivering, integrating, and supporting high‑performance, cost‑effective, jet‑powered Unmanned Aerial Systems (Targets and Tactical). As a mid‑tier defense contractor, we’ve demonstrated agility and innovation in providing aircraft to the U.S. military and global allies and partners. Our track record of delivering top‑notch jet‑powered subscale targets has established us as a go‑to defense contractor capable of delivering capabilities at an affordable price. At KUAS, we prioritize innovation, collaboration, and growth. Our team collaborates to cultivate a supportive and dynamic workplace, fostering creativity and promoting professional development while honoring personal and family lives. Join our team and help shape the future of unmanned technology within the defense industry today! GENERAL JOB SUMMARY The Administrative Assistant provides administrative and staff support for the assigned department’s operations. Duties include general clerical tasks of a routine nature such as filing, typing, data entry, interoffice mail routing/deliveries and duties of a non‑routine nature that may be more complex in nature such as purchase order creation, correspondence preparation and management, generating standard database reports and special administrative/research projects. ESSENTIAL JOB FUNCTIONS Ensures discreet handling of all business and maintains the highest level of confidentiality. Manages calendar events for department manager(s) and maintains shared department calendars. Make copies, collate, bind and staple documents and reports, organize and maintain appropriate filing system. Runs routine database reports. Prioritizes duties and works on several tasks simultaneously. Updates and tracks delegated tasks to ensure progress to deadlines. Format, compose, proofread and finalize internal and external correspondence including memos, letters, reports, manuals, procedures, presentations, bulletins and other workplace documents. Handles a variety of administrative and special project responsibilities. Reviews correspondence, documents, presentations, and reports prepared by others for readability, format, grammar, and spelling accuracy. Facilitates meetings with external visitors, from communications in advance of visit through reception and departure from KUAS. Assists in the coordination of workflow through staff. Other duties and projects as assigned. Administrative Assistant I Performs some or all of the above duties under moderate supervision. May be on department project teams supporting administrative tasks and maintaining action items list and meeting minutes. Prepares monthly expense reports, ensuring accurate posting of expenses and tracking of reimbursements. May cross‑train with higher level or other department Administrative personnel to provide back‑up coverage for absences and/or peak work volumes. Effective interpersonal skills in all situations, including those that are stressful or involve sensitive and/or confidential matters. Detail oriented, precise, and accurate. Strong organizational skill. Ability to anticipate scheduling conflicts and recommend solutions. Ability to work both in a team environment and independently. Familiarity with Microsoft Office applications including Outlook, Word, PowerPoint, and Excel. High degree of integrity; solid judgment and initiative. Excellent verbal and written communication skills and ability to interface well with other internal departments and outside contacts. SUPERVISORY RESPONSIBILITY None COMPENSATION: $21 - $25 per hour Keyword: Administrative Assistant KNOWLEDGE, SKILLS & ABILITIES Ability to maintain sensitive and confidential information as required by government standards. Ability to interact effectively with peers and supervisors. Ability to interact appropriately with the public when necessary. Ability to adhere to workplace rules. EDUCATION AND EXPERIENCE High school graduate or equivalent and 2+ years directly related work experience. WORK ENVIRONMENT/PHYSICAL REQUIREMENTS Office environment. Ability to stand and sit for long periods of time. Ability to perform repetitive motion (keyboarding, 10‑key, phones). May be required to lift up to 50 pounds in accordance with KUAS General Safety Training guidelines. Employee may generate, handle, manage, or work around hazardous materials and hazardous wastes. TRAVEL REQUIREMENTS None THE ABOVE STATEMENTS ARE INTENDED TO DESCRIBE THE GENERAL NATURE AND LEVEL OF WORK BEING PERFORMED BY INDIVIDUALS ASSIGNED TO THIS CLASSIFICATION. THEY ARE NOT INTENDED TO BE CONSTRUED AS AN EXHAUSTIVE LIST OF ALL RESPONSIBILITIES, DUTIES AND SKILLS REQUIRED OF PERSONNEL SO CLASSIFIED. A REVIEW OF THIS CLASSIFICATION HAS EXCLUDED THE MARGINAL FUNCTIONS OF THE CLASSIFICATION THAT ARE INCIDENTAL TO THE PERFORMANCE OF FUNDAMENTAL JOB JUTIES. ALL DUTIES AND RESPONSIBILITIES ARE ESSENTIAL JOB FUNCTIONS AND REQUIREMENTS AND ARE SUBJECT TO POSSIBLE MODIFICATION TO REASONABLY ACCOMMODATE INDIVIDUALS WITH DISABILITIES TO PERFORM THIS JOB PROFICIENTLY. I THE REQUIREMENTS LISTED IN THIS DOCUMENT ARE THE MINIMUM LEVELS OF KNOWLEDGE, SKILLS, OR ABILITIES #J-18808-Ljbffr