Executive Assistant

Global law firm is seeking an experienced Legal Executive Assistant to join their firm. Must have 5+ years of previous law firm experience in a similar support role.

Fully onsite to start, will become hybrid after training period

Salary range: 90k - 115k base

Responsibilities:

• Provide administrative support to attorneys, ensuring deadlines are met and tasks are completed efficiently.
• Act as a liaison between attorneys, clients, and internal departments, handling inquiries and relaying messages.
• Draft, proofread, and finalize legal documents and correspondence, ensuring accuracy and professionalism.
• Collaborate with legal support assistants and teams to complete assignments and improve project outcomes.
• Mentor and provide feedback to legal support assistants, fostering professional development and skill enhancement.
• Organize and maintain filing systems, ensuring documents are accessible and up-to-date.
• Coordinate meeting logistics, prepare agendas, and ensure materials are accurately prepared and available.
• Manage billing processes, addressing inquiries and ensuring timely delivery of final bills.

Requirements:

• High School Diploma or GED required; Bachelor’s degree in legal studies or related field preferred.
• Minimum of 5 years’ experience in an administrative role within legal or corporate environments.
• Proficiency in legal software, document production tools, and virtual collaboration platforms.
• Strong organizational skills and ability to manage multiple priorities in a fast-paced setting.
• Excellent communication skills, both written and verbal, with attention to detail.
• Ability to maintain confidentiality and discretion in handling sensitive legal matters.
• Experience with billing processes and collaboration with internal teams for project execution.
• Adaptability to evolving needs and willingness to learn new skills and technologies.