Project Control Officer (PCO)

Our Client is looking for a Junior Project Control Officer (PCO) to support Ontario Health's Emergency Services implementation teams.

This role is ideal for someone with strong project coordination, administrative support, scheduling, documentation, stakeholder coordination, and follow-up skills who is comfortable working across multiple workstreams in a fast-paced environment.

Key Responsibilities

Coordinate calendars, recurring and ad hoc meetings, working groups, agendas, meeting materials, minutes, decisions, and follow-up actions
Maintain action item trackers, decision logs, risk registers, status reports, briefing notes, presentations, correspondence, and project documentation
Gather project and workstream updates and follow up on missing information, overdue actions, risks, issues, and next steps
Maintain SharePoint repositories, shared workspaces, templates, trackers, and project documentation in an organized and accessible manner
Coordinate information and communication across project managers, implementation leads, internal partners, and stakeholders
Support project managers with status reporting, risk and issue tracking, meeting follow-ups, and coordination of project requests
Assist with budgeting administration, invoice tracking, expense processing, procurement follow-up, and related coordination activities
Identify scheduling conflicts, documentation gaps, unclear accountabilities, and items requiring escalation or follow-up

Must-Have Qualifications

Experience providing executive, administrative, project coordination, or PCO support in a professional environment with multiple stakeholders and competing priorities
Strong scheduling, coordination, organization, prioritization, time management, communication, critical thinking, and follow-through skills
Hands-on proficiency with Microsoft Outlook, Word, Excel, PowerPoint, SharePoint, and Teams
Strong written and verbal communication skills with experience preparing meeting minutes, summaries, briefing materials, presentations, correspondence, and project documentation
Demonstrated experience coordinating meetings, agendas, materials, minutes, decisions, action items, and follow-up activities across multiple workstreams
Working knowledge of project coordination concepts including timelines, actions, decisions, risks, issues, and status reporting

Nice to Have

Experience with MS Project, MS Planner, or similar project management tools
Previous experience supporting healthcare, health system, implementation, or multi-workstream projects
Public sector experience is preferred
Post-secondary education in Business Administration, Project Coordination, Health Administration, or a related field