Accounting Specialist

Job Description

Job Description

We are looking for an Accounting Specialist to support essential financial operations for a construction and contractor-focused organization in California. This Contract position is ideal for someone who can manage transactional accounting activities, maintain accurate records, and contribute to smooth day-to-day cash flow processes. The role requires strong judgment, consistency, and the ability to work effectively with billing, reconciliations, and financial documentation.

Responsibilities:
• Process incoming cash receipts and ensure all payments are recorded accurately and in a timely manner.
• Review and assign invoice details to the appropriate accounts to support accurate financial tracking and reporting.
• Manage accounts payable and accounts receivable activities, including payment processing, collections follow-up, and account updates.
• Prepare and maintain billing records, ensuring invoices are complete, accurate, and aligned with customer or tenant requirements.
• Perform daily bank reconciliations to verify transactions, resolve discrepancies, and maintain balanced records.
• Monitor tenant insurance documentation and keep records current to support compliance and account administration.
• Reconcile account activity regularly and investigate variances to maintain the integrity of financial data.
• Use Sage 300 and Excel to organize accounting information, generate reports, and support routine financial operations.• Experience handling accounts payable, accounts receivable, billing, and general accounting support functions.
• Proficiency with Sage 300 for day-to-day accounting tasks and financial record management.
• Strong Excel skills, including the ability to organize data, review transactions, and support reconciliations.
• Demonstrated experience performing bank reconciliations and maintaining accurate cash receipt records.
• Ability to code invoices correctly and identify discrepancies in financial documentation.
• Strong attention to detail with the ability to manage multiple accounting tasks in a deadline-driven environment.
• Effective communication skills and the ability to work collaboratively with internal teams and external contacts.