Executive Assistant

Executive Assistant

LHH Recruiting is seeking a highly organized and detail-oriented Executive Assistant to support the VP and assist with day-to-day administrative and operational functions with our client in Chandler, AZ. This role is ideal for someone who thrives in a fast-paced environment, is proactive, and can manage multiple priorities while maintaining a high level of professionalism and discretion.

Key Responsibilities:

• Manage and prioritize the VP's communications, including reviewing daily voicemails, preparing transcripts, and ensuring timely follow-up within 24 hours
• Answer, screen, and direct incoming calls while maintaining a professional and welcoming front-office presence
• Maintain and coordinate the VP's calendar, scheduling both internal and external appointments while balancing priorities
• Track and reconcile expense reports for the VP and staff, including matching receipts and credit card transactions to statements
• Support accounts payable processes using QuickBooks
• Coordinate and arrange quarterly meetings and events
• Organize weekly catering for multiple office locations, along with planning larger monthly, quarterly, and holiday events
• Order and manage office supplies, snacks, and beverages for multiple offices
• Oversee equipment logistics for field operations, including tracking, deployment, and monitoring alerts for specialized equipment
• Administer and track client-related financial tools (e.g., controlled-use credit cards), including monitoring notifications and expiration timelines
• Provide general administrative and operational support as needed to ensure business continuity

Qualifications:

• 3+ years of Executive Assistant or senior administrative experience supporting leadership at a VP level.
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Excellent verbal and written communication skills
• High level of professionalism, discretion, and attention to detail
• Proficiency with Microsoft Office Suite
• Ability to work independently and proactively solve problems

Pay Details: $42.00 to $45.00 per hour

Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply