Executive Assistant

Executive Assistant To Rawhide Development President And CEO Rawhide Development, the real estate development affiliate of the Arizona Cardinals Football Club, is seeking a Senior Executive Assistant to support the President & CEO and the broader Rawhide Development team. This is a high-visibility, high-trust role for a fast-moving, newly formed organization. The ideal candidate operates with discretion and independent judgment, anticipates needs before being asked, and can flex between calendar management and cross-team project coordination. Real estate development industry experience is strongly preferred. This role requires the highest level of confidentiality and discretion. Primary Job Duties: Executive Support Own and proactively manage a complex, shifting calendar across internal Cardinals leadership, external partners, consultants, and public agencies - resolving conflicts, prioritizing competing requests, and protecting focus time Serve as the primary gatekeeper for the CEO's time and access, applying strong judgment to triage meeting requests and determine what warrants the CEO's direct involvement versus delegation Coordinate domestic travel arrangements, itineraries, and logistics Screen and prioritize communications, especially with Cardinals ownership Prepare, format, and organize materials for meetings, presentations, and board-level updates Handle confidential correspondence, files, and conversations with strict discretion, using sound judgment about what can be shared, with whom, and when Team & Project Coordination Support the broader Rawhide Development team (currently small, growing) with scheduling, logistics, and cross-functional coordination Maintain master tracking lists for action items, deliverables, and deadlines across multiple concurrent workstreams Follow up on open items to ensure accountability and on-time completion Coordinate meeting logistics for internal stakeholders, consultants, contractors, and external partners Organize and maintain files, contracts, and records in SharePoint and OneDrive, using clear folder structures, naming conventions, and permissions so the team can quickly find and safely share what they need Serve as the team's go-to resource for document organization and file governance as Rawhide Development scales, including managing access and version control on shared drives Cross-Organizational Relationship Management Build effective working relationships across Cardinals departments (Legal, Finance, People, Construction, Media Relations) to keep information flowing smoothly Represent the CEO's office professionally in interactions with ownership, executives, consultants, and outside partners Exercise consistent discretion in all interactions, recognizing the sensitivity of Rawhide Development's work and its proximity to ownership Technology & Process Proficient across Microsoft Office (Word, Excel, PowerPoint, Outlook), with strong working knowledge of SharePoint and OneDrive for file organization, document sharing, and collaboration Comfortable learning new project management or collaboration platforms as the team's tools evolve Comfortable using AI tools to support drafting, summarization, scheduling, and research tasks Identify opportunities to streamline processes, tracking systems, and communication workflows as the team scales Qualifications/Requirements: Bachelor's degree preferred but not required with equivalent experience At least seven (7) years of experience as an Executive Assistant supporting C-suite or senior leadership Proven track record of complex calendar management and gatekeeping for a senior executive, including independently resolving scheduling conflicts and prioritizing access Working proficiency with SharePoint and OneDrive, including folder structure design, permissions, and version control Experience supporting executives in real estate, development, construction, or a related industry strongly preferred Demonstrated track record of handling confidential and sensitive information with absolute discretion Demonstrated ability to manage competing priorities in a fast-paced, evolving organization Excellent written and verbal communication skills Strong organizational skills with meticulous attention to detail Comfortable working independently and taking initiative in an entrepreneurial, start-up-like environment Flexibility to work evenings, weekends, and holidays; hours may vary depending on business needs Must successfully complete pre-employment screening, including a background check What Success Looks Like: The CEO's time and priorities are protected and well-organized Nothing falls through the cracks action items, deadlines, and follow-ups are tracked and closed out The Rawhide Development team operates smoothly as it scales, with strong internal coordination Cross-organizational relationships (Cardinals leadership, consultants, partners) are professional and well-managed Sensitive information is consistently and reliably safeguarded Rawhide Development Benefits/Perks Summary: Rawhide Development has developed a comprehensive benefits package that provides economic and inclusive benefits to full-time employees. The Rawhide Development benefits offer care, protection, and support for employees and their loved ones. The Rawhide Development organization encourages an environment that is conducive to living a healthy, productive, and flexible lifestyle. Benefits and Perks include, but are not limited to: Health, Dental, and Vision Insurance options; effective the first day of hire 401 (k) retirement option with employer match contribution Paid Time Off Accruals (including sick time accruals) Paid Time Off for most Federal holidays Time off for Maternity, Paternity, Military, and Bereavement MDLIVE: 24/7 medical support Flexible Spending Accounts (FSA) & Health Care Saving Account options Discounts on Cardinals gear & paraphernalia Tuition reimbursement & Professional Growth opportunities Daily free lunch Subsidized gym memberships