Executive Assistant - Legal

Executive Assistant - Legal

The Executive Assistant reports directly to the Senior Vice President of the Corporate / Securities, Global Commercial & Operations, and Government Affairs section of the Mattel Law Department, and is responsible for providing day-to-day, general administrative support to the SVP and team.

This position will be based at Mattel's headquarters in El Segundo, California, with an expectation of working on-site four days per week, in alignment with Mattel's hybrid work model. The scope of the role may evolve as Mattel's business needs evolve.

The opportunity includes managing schedule, calendar, and correspondence for SVP, including phone coverage and scheduling and coordinating internal and external calls and meetings in various time zones globally; prioritizing senior executive's schedule based on knowledge of priorities and needs, including acting in a "gatekeeper" role.

Additionally, the role involves managing section budgeting and spend matters, including forecasts and accruals, with oversight from SVP and attorneys; interfacing with law firms and managing e-billing payments; creating reports; and managing vendor/supplier onboarding and billing, including creating purchase orders and processing of invoices.

The role also includes managing and completing efficiently and accurately a broad range of administrative tasks, including assisting with special projects; coordinating IT desktop issues; generating/preparing complex documents, reports, and PowerPoint presentations, Excel spreadsheets, redlines, and other charts/materials.

Collect and prepare information for meetings with staff and outside parties; compose and prepare correspondence; maintain contact lists; manage travel arrangements; complete expense reports.

Assist with the preparation and distribution of Board of Directors and Board Committee materials; support materials for other various meetings, including presentations, drafting agendas, compiling information, etc.

Support SVP in role as Chair of Law Department Pro Bono Committee and member of the Board of Directors of Mattel Foundation.

Assist with coordinating and tracking multiple projects, deliverables, and timelines across attorneys, and other stakeholders to support execution and follow-through.

Manage and prioritize inquiries and requests, while addressing conflicts, to ensure smooth day-to-day engagement.

Manage all aspects of the section's office services, including scheduling calls/meetings, booking meeting rooms, initiating calls/zooms, and replenishing supplies; coordinate logistics and support for periodic section events and meals.

Oversee document/records management, electronic and physical recordkeeping, as well as other systems used by the Law Department.

Collaborate with other assistants and staff within and outside the Law Department, including C-suite executive assistants.

Assist with new hire onboarding and training.

Assist in registering attorneys for continuing education webcasts, seminars and courses; track for compliance with State Bar requirements; ensure Bar fees are paid on a timely basis.

Distribute incoming mail and preparing outgoing mail for team.

Improve existing administrative processes and practices where needed / helpful.

*The pay range is indicative of projected hiring range, however base pay will be determined based on a candidate's work location, skills and experience. Mattel offers competitive total pay programs, comprehensive benefits, and resources to help empower a culture where every employee can reach their full potential.