Administrative Secretary-Criminal Investigation Division

Salary: $17.00 Hourly
Location : Police Department - 777 N. Galloway Avenue, Mesquite, TX
Job Type: Full-time
Job Number: 2600258
Department: Police Criminal Investigation
Division: Police Criminal Investigation
Opening Date: 06/03/2026
Closing Date: 6/17/2026 4:00 PM Central


GENERAL SUMMARY

Salary: $17.00/hr. minimum


To provide a wide variety of highly responsible and complex clerical and secretarial duties; to provide professional, effective and efficient public service assistance to the general public, elected officials, and City personnel; and to provide highly responsible secretarial support to division heads and other upper level administrative staff.


You can search for this position's full job description here.
SUPERVISION

• General supervision is provided by various supervisors.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• All behaviors comply with the Code of Conduct and Rules of Behavior outlined in Chapter 8 of the General Government Policies and Procedures Manual.
• Provide clerical and secretarial support to assist designated upper level administrative and other support staff in the completion of their duties and responsibilities.
• Compose, prepare and review a variety of memorandums, correspondence, reports, public notices and documents as assigned; complete various forms; prepare and distribute reports for review and use; prepare and maintain a variety of forms used by an assigned department or division; photocopy reports and other documents as necessary.
• Answer questions and provide information to the public; receive and respond to citizen and client complaints and questions and/or refer to appropriate department staff member for resolution.
• Prepare and maintain a variety of files and filing systems; prepare, maintain and update various records; verify information as requested.
• Prepare materials and correspondence for distribution within the City and to other related external businesses and governmental agencies; photocopy, mail or fax materials as necessary.
• Screen and direct calls and visitors as appropriate; schedule travel arrangements, reservations, daily operations or meetings as assigned.
• May prepare payment vouchers for contractor/vendor reimbursement; prepare contracts requesting services and supplies; track and monitor procurement actions.
• Order and maintain office supplies and associated materials.
• Enter data into the computer system; backup computer disks as assigned.
• When assigned to Public Services, maintain accident history database, serve as CityWorks administrator for the Traffic and Street Lighting Division; input and manage data; generate management reports.

OTHER DUTIES AND RESPONSIBILITIES

• Prepare and collect necessary evaluation material from prospective personnel and applicants; monitor applicants as assigned.
• May serve as a Notary Public; notarize a variety of documents related to City business.
• Maintain and balance receipts for petty cash; prepare and maintain reimbursement and expense vouchers.
• Attend various functions and meetings and take, transcribe and prepare minutes as appropriate; prepare, collect and review associated materials as needed.
• Maintain and review work and leave time records for various personnel; maintain and update personnel files as needed.
• Prepare and provide award certificates as appropriate.
• May participate in annual department budget preparation including research and assembly of information.
• May participate in a variety of activities involving travel between various City facilities and to other related external business and government agencies which may include collecting and distributing mail, delivering money for deposits and picking up materials and supplies.
• Perform other duties as assigned.

MINIMUM JOB REQUIREMENTS

EDUCATION

• High School Diploma or GED.

EXPERIENCE

• Two years of progressively responsible secretarial and clerical experience.
• Ability to type 35 wpm.

LICENSES AND CERTIFICATES

• Possession of a valid driver's license.
• Obtain a valid Notary Public Certification from the State of Texas within 5 working days of employment with the City of Mesquite. Failure to obtain certification will result in non-disciplinary termination.

WORK SCHEDULE

• Various

PHYSICAL REQUIREMENTS / WORK ENVIRONMENT
This position does not require a physical for employment.

Applicants with disabilities meeting the job requirements and capable of performing the essential functions of the job, either on their own or with reasonable accommodations are encouraged to apply.
Full Time Employees:
The City of Mesquite offers the Zero Premium, Employee Only Benefits under the following plans: High Deductible Medical Plan, Dental HMO Plan, Vision Plan, and Life Insurance.
The City is self-insured and offers a choice of two medical plans: HSA, and High Deductible Medical Plans through Blue Cross Blue Shield of Texas. Employee medical coverage goes into effect the first day of the month following 30 days of employment. Coverage is available to all full-time employees at group rates. Employees enrolled in the City's self-insured medical plan also have access to the Mesquite Employee Health Center (MEHC) clinic and pharmacy.


The City offers three dental plan options: a managed plan (DHMO), an indemnity plan (DPPO), an enhanced indemnity plan (DPPO Enhanced). Coverage is available to all full-time employees at group rates.


The City offers free Vision Insurance to all employees. Dependents can be added for an additional fee.


Basic Group Life Insurance protection is provided to eligible full-time employees in the amount of two times the annual salary as recorded at the beginning of each year. The following voluntary benefits are available to full-time employees: Supplemental Life, AD&D Insurance, Cancer Insurance and Long-Term Disability


Texas Municipal Retirement System (TMRS): All employees appointed to positions designated to work 1,000 hours or more per year must participate in the TMRS. TMRS is a qualified tax-deferred retirement plan under Section 401 of the IRS. Seven (7) percent of gross earnings are deducted each payroll as a pre-tax deduction and deposited into the member account. When an employee becomes vested and retires, the City provides 2-to-1 matching contributions.


Other benefits include Social Security, Tax Saver Program (Section 125 Flexible Spending Account), Deferred Compensation Plans, Direct Deposit, Paid Holidays, Paid Vacation, Sick Leave and Personal Leave.
For more information about the City of Mesquite's employee benefits, please visit:
01


Select the option that best represents the highest level of education you have achieved.

• Less than High School completion
• High School or GED equivalency
• Technical or Community College attendance
• Technical School completion
• Associate's Degree
• Bachelor's Degree
• Master's Degree
• Ph.D.
• Juris Doctorate

02


Indicate the amount of progressive responsible secretarial and clerical experience. Please Note: Years of experience must be reflected in the work experience section of the application.

• No Experience
• Less than 1 year
• 1 year to less than 2 years
• 2 years to less than 3 years
• 3 years to less than 4 years
• 4 years to less than 5 years
• More than 5 years

03


Do you have a valid driver's license?

• Yes
• No

04


Do you have experience working in any type of law enforcement?

• No experience
• Less than 1 year
• 1 year to less than 2 years
• 2 years to less than 3 years
• 3 years to less than 4 years
• 4 years to less than 5 years
• 5 years to less than 6 years
• More than 6 years

05


Have you ever been convicted of any family violence offense?

• Yes
• No

06


Have you ever been convicted of an offense with the grade of felony?

• Yes
• No

07


Have you operated a vehicle while impaired by the use of alcohol or any other substance?

• Yes
• No

08


If so, how many times in your lifetime have you operated a vehicle while impaired by the use of alcohol or any other substance?

• Not applicable
• Less than 5 times
• 5 times to less than 10 times
• 10 times to less than 15 times
• 15 times to less than 20 times
• 20 or more times

09


How long ago was the last incident you operated a vehicle while impaired by the use of alcohol or any other substance?

• Not applicable
• Less than 6 months
• More than 6 months but less than 1 year ago
• 1 year to less than 3 years
• 3 years to less than 5 years
• More than 5 years

10


Are you prohibited by state or federal law from possessing firearms or ammunition?

• Yes
• No

11


Have you ever been placed on court ordered community supervision or probation for an offense of the grade of felony?

• Yes
• No

12


Have you ever set a fire that could be construed as arson?

• Yes
• No

13


Have you ever used or tried marijuana?

• Yes
• No

14


If yes, how many times in your lifetime have you used or tried marijuana?

• Not applicable
• Less than 5 times
• 5 to less than 10 times
• 10 to less than 15 times
• 15 to less than 20 times
• 20 or more times

15


If yes, please select the most recent date of marijuana use?

• Not applicable
• Less than 3 months
• 3 months to less than 6 months
• 6 months to less than 9 months
• 9 months to less than 12 months ago
• More than 1 year ago

16


Have you ever used or tried cocaine?

• Yes
• No

17


If yes, how many times in your lifetime have you used or tried cocaine?

• Not applicable
• Less than 3 times
• 3 to less than 7 times
• 7 to less than 10 times
• More than 10 times

18


If yes, please select the most recent date of cocaine use?

• Not applicable
• Less than 1 year
• 1 year to less than 4 years
• 4 years to less than 7 years
• 7 years to less than 10 years
• More than 10 years

19


Have you ever used or tried heroin?

• Yes
• No

20


Have you ever used or tried hallucinogenic drug?

• Yes
• No

21


Have you ever intentionally used or tried ecstasy?

• Yes
• No

22


Have you ever intentionally used an inhalant to become intoxicated?

• Yes
• No

23


Are you at least 18 years of age or will you be at the time of hire?

• Yes
• No

24



PLEASE READ CAREFULLY: If you are a current City of Mesquite employee, have you been employed in your current position with the City of Mesquite for at least 3 months? Please indicate the option that best represents your current status.

• I am NOT a current City of Mesquite employee
• I am a current seasonal employee with the City
• Yes, I have been in my current City position as a full time or part time employee for at least 3 months
• No, I have not been in my current City of Mesquite position as a full time or part time employee for 3 months

Required Question