Real Estate Administrative Coordinator

275 E Rivulon Blvd Ste 106 Gilbert, Arizona 85927 Real Estate Administrative Coordinator Position Summary The Real Estate Administrative Coordinator provides administrative support to the real estate division by coordinating schedules, communications, meetings, and documentation across multiple departments. This role assists with property management, facilities operations, vendor coordination, and contract administration while helping facilitate communication between field staff, operations teams, and external partners. Responsibilities Provide administrative support to the real estate division, including calendaring, scheduling meetings, managing communications, and taking meeting notes. Assist with communication and coordination between field staff and operations teams to help support day-to-day tasks and projects. Support property management activities, including coordinating maintenance, scheduling inspections, and assisting with lease-related documentation. Assist with facilities-related tasks, including vendor coordination, maintenance scheduling, and addressing facility needs as they arise. Assist with reviewing and organizing contracts, tracking deadlines, and preparing related documentation. Utilize internal software systems for document management, scheduling, vendor tracking, and data entry while maintaining accurate records and files. Qualifications and Requirements 2+ years of experience in real estate, property management, or facilities management Low-level AP or accounting experience preferred Knowledge of legal contracts, lease agreements, and property management principles Why Work for EcoShield Pest Solutions? The Shield Co. Management / EcoShield Pest Solutions is one of the fastest-growing pest control companies in the country! Our mission is to create the world’s happiest family, and our purpose is to spread happiness. We do this by delivering exceptional experiences to our customers, employees, partners, and communities—treating everyone like family. EcoShield Pest Solutions is proud to offer competitive pay and full benefits! Weekly Pay – get paid every Friday! Paid sick and vacation time along with 10 company-paid holidays. Comprehensive benefits package including medical, dental, and vision options. 401(k) with a competitive match. Access to the Employee Assistance Program (EAP). Discounted pest control services for employees and their friends and family. Base pay is one part of our total compensation package. The base pay for this position has a range of $25.00 - $30.00 per hour. Physical Demands and Working Requirements The physical demands and working conditions outlined here are typical requirements for an employee to effectively carry out the essential duties of this job. Reasonable accommodations may be provided to assist individuals with disabilities in performing these essential functions. Requires prolonged periods of sitting at a desk or workstation Frequent use of hands and fingers for typing and using a computer mouse Occasionally lift and carry office materials or supplies up to 25 pounds Requires clear vision for reading documents, computer screens, and other office materials Work is inside a climate-controlled office with quiet to moderate noise level The above statements are meant to outline the general nature and scope of work performed by employees in this role. They should not be interpreted as an exhaustive list of all responsibilities, duties, and skills required for this position. EcoShield is an equal opportunity employer, committed to diversity and inclusion. We make employment decisions based on merit and business needs, without discrimination based on race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Americans with Disabilities Act (ADA): The Shield Co. Management, LLC is committed to providing reasonable accommodations to qualified individuals with disabilities during both the hiring process and throughout employment, in accordance with applicable laws. Didn't find what you're looking for? Join our talent community to be notified of upcoming opportunities! The Shield Co. Management / EcoShield Pest Solutions is one of the fastest-growing pest control companies in the country! Our mission is to create the world’s happiest family, and our purpose is to spread happiness. We do this by delivering exceptional experiences to our customers, employees, partners, and communities—treating everyone like family. At EcoShield, we invest in our people because they’re the driving force behind everything we do. You’ll have access to benefits that support your health, protect your financial future, and help you grow—both personally and professionally. We’re committed to providing resources that make life easier, so you can focus on doing your best work and building a meaningful career. When you join EcoShield, you’re not just getting a job—you’re gaining support for the life you’re building. Comprehensive Health Coverage – Medical, dental, and vision plans designed to fit your needs Financial Well-Being – 401(k) with company match to help you plan for the future Health Savings Options – HSA plans with tax advantages to maximize your healthcare dollars Income Protection – Short- and long-term disability and life insurance options Wellness & Mental Health Support – Employee Assistance Program and wellness resources Flexible Care Access – Virtual care options for convenient, on-demand support Growth & Stability – A company that invests in your long-term success