Administrative Coordinator

Job Description

Job Description

We are looking for an Administrative Coordinator to support daily office operations and help ensure smooth communication across a home health environment in Nashville, Tennessee. This Long-term Contract position is ideal for someone who is organized, responsive, and comfortable managing multiple administrative priorities in a fast-paced setting. The role focuses on coordinating schedules, handling incoming calls with professionalism, and providing dependable administrative support to staff, patients, and caregivers.

Responsibilities:
• Manage day-to-day administrative activities to keep office workflows organized and efficient.
• Answer inbound calls promptly, address routine inquiries, and direct messages to the appropriate team members.
• Coordinate calendars for staff and leadership, including arranging meetings, appointments, and schedule updates.
• Support scheduling activities by confirming visits, tracking changes, and helping maintain accurate appointment information.
• Prepare, organize, and maintain documentation and records in accordance with department procedures.
• Assist home health teams with clerical tasks that improve communication and continuity of service.
• Monitor administrative requests and follow up on open items to help ensure timely completion.
• Provide general office support such as data entry, correspondence preparation, and filing as needed.

• Experience providing administrative support in an office or healthcare setting.

• Background in health or a related care environment is preferred.

• Ability to handle a high volume of inbound calls with courtesy and accuracy.

• Proven skill in calendar coordination, scheduling, and managing shifting priorities.

• Strong organizational skills with close attention to detail and follow-through.

• Comfortable using standard office software and maintaining accurate electronic records.

• Clear written and verbal communication skills with a customer-focused approach.