(CW) People Team Coordinator (HR) Contract

BioMarin Administrative Assistant

BioMarin is a leading rare disease biotechnology company focused on genetically defined conditions. Guided by our purpose to develop medicines that make a profound impact on people's lives, our global teams have delivered a portfolio of therapies since our founding in 1997. Our revolutionary treatments for conditions like achondroplasia (the most common form of dwarfism), PKU (phenylketonuria), CLN2, a form of Batten disease, and a number of forms of MPS (mucopolysaccharidosis) offer new possibilities for patients and families who previously had few, if any, available options. More recently, with the close of the Amicus acquisition, our portfolio has expanded to include therapies for Fabry disease and Pompe disease, expanding our ability to reach more people living with rare genetic conditions. Our success comes from our unwavering commitment to excellence, our deep understanding of patient needs, our scientific expertise, and our world-class manufacturing capabilities. At the heart of BioMarin is a dedicated team of the brightest minds in the industry working together to deliver innovative therapies to patients and families around the world.

Hybrid -Onsite Tues and Thursdays- twice a month in Novato (Contract Role)

Process and submit expense reports for the People Leadership Team using BioMarin's expense reporting platform (currently Concur); research and resolve discrepancies.

Coordinate meetings using Outlook and Teams, including scheduling with internal and external stakeholders and managing meeting logistics.

Serve as a primary administrative point of contact for People Team operations and employee requests.

Support special projects and ad hoc initiatives, including preparation of presentations, spreadsheets, and audits.

Perform general administrative duties and projects as assigned.

Complete and process electronic Form I-9s for all new hires in compliance with federal regulations.

Maintain accurate and compliant I-9 records, including audits and timely re-verifications.

Support onboarding activities for new hires via Jobvite.

Administer the Education Reimbursement program, reviewing requests for policy compliance and submitting approved payments to Payroll.

Audit and generate bi-weekly reports for Payroll.

Maintain the U.S. Benefits intranet page, ensuring content is current and accurate.

Develop and distribute wellness-related content in partnership with wellness vendors across Viva Engage, digital displays, and internal email bulletins.

Coordinate cross-functional promotion of wellness campaigns and initiatives.

Support on-site events (e.g., community lunches, wellness fairs, flu shot clinics, service events) and serve as an on-site point of contact for vendors and BioMarin Security.

Prepare reports, audit invoices, and submit documentation to Accounts Payable.

Collect, process, scan, and route HR- and Benefits-related mail; upload documentation to SharePoint or route to appropriate stakeholders.

Experience & Technical Skills

Minimum of four years of experience in an Administrative Assistant or similar support role.

Advanced proficiency in Microsoft Outlook and Teams.

Experience with Concur, Jobvite, Oracle HCM, SharePoint, Viva Engage, and Canva preferred.

Strong working knowledge of Microsoft Excel, Word, and PowerPoint.

Prior experience in HR preferred.

Experience in the biotech or pharmaceutical industry is a plus.

Core Competencies

Strong administrative judgment, analytical thinking, and attention to detail, particularly in compliance-driven work (e.g., I-9s, payroll reporting, reimbursements).

Demonstrated ability to interpret and apply policies and procedures accurately and consistently.

Excellent written and verbal communication skills, with the ability to ensure clarity, consistency, and appropriate tone across employee communications.

High level of discretion and confidentiality when handling sensitive employee and leadership information.

Exceptional organizational and time-management skills, with the ability to manage competing priorities and meet deadlines in a fast-paced environment.

Strong customer service orientation, with the ability to interact effectively with employees, vendors, and cross-functional partners.

Ability to work independently while collaborating effectively as part of a team.

Equal Opportunity Employer/Veterans/Disabled An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.