Accounts Receivable Assistant

Accounts Receivable Assistant

Primary responsibilities of the Accounts Receivable Assistant are the management and organization of all accounts receivable, billing & cash receipts for various facilities.

AR Billing:

• Daily organize and sort material sales tickets
• Attaching daily tickets to weekly customer invoices and overall invoice review for accuracy and completeness
• Attaching daily tickets to bi-monthly job invoices to our related entities
• E-mail out monthly customer statements
• Set up new customers in Viewpoint
• Enter price templates internally for customers
• Enter quotes internally for all jobs with special pricing
• Receive Purchase Orders from customers and maintain pricing/terms internally
• Get tax exempt forms for any tax-exempt jobs, scan and save electronically, update terms internally and maintain for proof of tax-exempt status
• Review payments received from customers for accuracy before handing off to be deposited
• Special projects as assigned
• Scanning

AR Collections:

• Reconciling customer accounts and resolving customer discrepancies
• Post customer payments by recording cash and credit card transactions

Qualifications:

• The ideal candidate will possess 0-3 year experience preferably in the Accounts Receivable area handling related tasks and responsibilities.
• Familiarity with accounting and Microsoft Office is required
• Experience with an automated A/R system preferred
• General experience and the ability to deal effectively with customers, project management staff
• Must be capable of meeting deadlines, self-motivated, detail oriented and the ability to demonstrate high degree of accuracy and have excellent follow-through capability
• This team member will have excellent communication skills (both oral and written)
• Background Construction field is a plus

Reports to: Accounts Receivable Credit Manager

Work Location: Farmingdale, NY

Compensation: $20.00 to $22.00 per hour

Comprehensive benefits offered to eligible employees including medical, dental, and vision coverage; life insurance; FSA; short- and long-term disability; identity theft protection; 401(k); employee assistance program; and paid time off.

Equal Employment Opportunity

Posillico Civil, Inc. is committed to maintaining a working environment that promotes teamwork and that is free of any and all forms of unlawful discrimination and harassment. Accordingly, all of its employment-related activities will be administered without regard to race, color, religion, sex, national origin, age, disability, veteran and military status, marital status, personal appearance, sexual orientation, family responsibilities, domestic violence victim status, matriculation, political affiliation, genetic information, predisposing genetic characteristics or other legally protected personal characteristic.