Administrative Specialist

Administrative Coordinator

We're hiring an Administrative Coordinator to support daily operations across multiple teams. If you're organized, proactive, and enjoy working with people, this is a great opportunity to step into a stable role with growth potential.

You'll help keep projects moving, support scheduling, and ensure everything stays organized and on track.

What You'll Do

• Manage and update team calendars based on project timelines and availability
• Communicate with project managers, vendors, and internal teams via email and phone
• Track job details, process invoices, and update systems using ERP tools (BT5)
• Build and maintain reports, spreadsheets, and project documentation
• Provide administrative support (filing, scanning, data entry, phones)
• Act as a point of contact for questions and day-to-day coordination
• Keep files organized and ensure accurate recordkeeping
• Step in to support team members as needed

What We're Looking For

• 1+ year of administrative, office, or customer service experience
• Strong communication skills (written & verbal)
• Comfortable using Microsoft Office (Excel, Outlook, Word)
• Positive, team-oriented attitude and willingness to learn

Why This Role Stands Out

• Stable, full-time opportunity
• Team-focused, supportive environment
• Business casual / relaxed office setting
• Opportunity to grow your administrative and project coordination skills
• Hands-on role with exposure to multiple departments

Job Type & Location

This is a Contract position based out of Waverly, MN.

Pay and Benefits

The pay range for this position is $23.00 - $25.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Waverly, MN.

Application Deadline

This position is anticipated to close on Jun 15, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.