Operations & Admin Coordinator
RecruitMyMom
This is a remote position. A fundraising consultancy and training business working with both South African and international clients is looking for a practical, organised Operations & Admin Coordinator to help with routine admin, client onboarding, document formatting, and day-to-day financial admin. This is a part-time, flexible independent contracting role, fully remote and requires approximately 15-20 hours per month which can increase / decrease depending on the workload. This role is ideal for someone comfortable working with digital tools, who can follow processes independently, and enjoys taking everyday task lists off the founder's plate. Originally posted on Himalayas Responsibilities Financial Administration: Create and send client invoices. Upload expenses and capture basic transactions (from Stripe, PayPal, SA & UK bank accounts) into Zoho Books to keep accounting records up to date. Client Onboarding Support: Help onboard new clients: generate contracts using templates on Indy, email clients about required documents, and set up shared Google Drive folders. Content Formatting & Email Scheduling: Copy, format, and schedule written content into Podia for newsletters and course updates. Document Formatting & Admin Support: Format client documents, proposals, and project templates to look clean and professional. Pull action points from call notes/transcripts and update task lists. General Admin & Systems: Keep project boards and folders organized (using Notion and Google Workspace). Requirements Tech Comfort: Confident working in cloud apps and quick to pick up new tools. Familiarity with (or willingness to learn) Zoho Books, Notion, Indy, and Podia. Financial Admin Basics: Experience with invoicing, receipt uploads, and basic bookkeeping admin. Good Eye for Detail: Great formatting skills and clear written communication. Self-Motivated & Proactive: Someone who gets things done, asks the right questions, and works well independently. Reliable Availability: A solid remote setup with consistent weekly capacity. Benefits Fully Remote & Flexible: Work from anywhere with flexible hours around your schedule. Streamlined Workflows: Clear tasks and supportive leadership. Scalable Hours: Potential to take on more hours as new projects launch. #J-18808-Ljbffr RecruitMyMom
- RecruitMyMom is seeking a practical Operations & Admin Coordinator for a fully remote, part-time contracting role. You will handle routine admin, client onboarding, document formatting, and day-to-day financial admin with flexible hours around the founder's schedule. Ideal...SuggestedRemote jobPart timeFlexible hours
- Documented seeks a mission-aligned Operations Coordinator to oversee the hybrid office operations, supporting the Director of Operations and ensuring safe, efficient spaces for staff and stakeholders. The role mixes in-office days (Tuesdays and Thursdays) with remote work...SuggestedWork at officeRemote work
- Massive Rocket is actively seeking a highly organized Operations Assistant to keep day-to-day operations running smoothly, handling travel, bookings, orders, and events within budget. You will support People Operations, Finance, and internal systems while collaborating...SuggestedRemote job
- MIH Systems Group is hiring an Administrator to support back-office and executive operations across our New York business lines. This role combines HR/payroll administration, customer and billing support, travel logistics, and direct executive assistant support to the...Suggested
- Alliance Building Services is seeking an Administrative Coordinator in New York City to support day-to-day property operations and tenant relations. This role serves as the primary contact for tenant requests and coordinates maintenance services, ensuring smooth building...SuggestedWork at officeWeekday work
- ...will work closely with the client to keep project information organized and support day-to-day back-office tasks in construction operations and administration. Ideal candidates are highly organized, detail-oriented, and comfortable using AI tools to streamline workflows...Remote jobFor contractorsWorldwide
- ...University of South Carolina is seeking an Administrative Assistant to provide essential operational support to the Preoperative Assessment Clinic. The role involves scheduling coordination, project tracking, and management of communications to enhance workflow efficiency....
- City Parks Foundation in New York seeks an Operations Assistant to support the Arts Department’s day-to-day operations, including accounting... .../receivable, assist payroll, manage CRM data (Salesforce), coordinate meetings, prepare reports, and provide on-site support for...Internship
- VGS is seeking an Operations Administrative Assistant to support the Senior Operations Manager with administrative and reporting duties in healthcare facility operations. The role focuses on keeping work order trackers, recovery plans, service order records, and routine...
$60k - $70k
...support to the organization’s expanded programming. Reporting to the Co-Executive Director and working closely with Finance and Operations Manager, the OAA will support FCYO’s current and emerging programming across areas including: financial management, grant and contract...Contract workSummer workRemote work- Abc Advisory Company is seeking an energetic, self-starting operations associate to join our remote team. You will collaborate with multiple team members, leadership, and stakeholders to ensure smooth daily operations and keep projects organized across time zones.The ideal...Remote jobWork at office
- Reliant Valuations LLC is seeking an Operations & Administrative Specialist in New York to support day-to-day operations and cross-functional workflows. This hands-on role emphasizes organization, follow-through, and comfort with technology across multiple platforms. You...
- A multinational corporation in Pennsylvania seeks an Administrative Support Specialist to enhance office efficiency through clerical tasks, order processing, inventory management, and supporting other office roles. The ideal candidate will have a High School Diploma, strong...Work at office
$50k - $70k
Executive Assistant & Operations Associate - admin / office - administrative job employment **Location:** New York City — 100% In-Person **Employment... ...employees, contractors, applicants, and vendors. Help coordinate administrative and operational projects. Research...Full timeFor contractorsWork at officeImmediate startRemote workMonday to FridayDay shift- ...part-time, remote Administrative Assistant to support day-to-day operations. Working roughly 3 hours per day, you will help keep records,... ...filing systems, process HR paperwork, take meeting minutes, coordinate travel and events, and ensure deadlines are met with professional...Remote jobPart time
- Apex Companies, LLC. is seeking an Operations Administrative Assistant for a Monday-Friday shift from 6:00am to 2:30pm. The role focuses... ...with varied conditions and requires professionalism when coordinating with office staff, supervisors, and project managers. #J-188...Work at officeMonday to FridayShift work
- National Registry of Environmental Professionals is seeking a reliable Office Assistant to support daily administrative operations. You will perform clerical tasks, handle inquiries, and ensure an organized office environment. The role requires strong communication, proficiency...Work at office
- The Funders’ Collaborative on Youth Organizing (FCYO) seeks a highly-organized, passionate and multi-talented candidate for a new Operations and Administrative Associate (OAA) position. This role will manage financial, administrative, and logistics support to FCYO’s...Remote jobContract work
- TransitCenter is seeking an Operations Associate to manage accounts payable, office administration, and Board of Trustees logistics. The role includes coordinating calendar scheduling, managing vendor contracts, and maintaining office systems and CRM tools. The position...Remote job
- ...a financial-services practice, taking full ownership of account administration, insurance paperwork, and employee-benefit plan coordination. This role requires proven ops experience in financial services, the ability to hit the ground running, and a track record of coordinating...
$130k - $170k
...companies of all sizes.About the RoleWe're hiring a RevOps Systems Admin to be the builder behind our revenue systems — Salesforce,... ...'re just keeping the lights on for.We're AI-first and mean it operationally: you'll use AI daily to build faster, and you'll partner with...Local areaModern Treasury
New York, NY2 days ago- Are you a hands-on problem solver with a passion for operational excellence? Can you navigate the fast-paced dynamics of a multi-office... ...issues without escalating everything to leadership. Vendor Coordination: Source vendors, request and compare quotes, schedule work...Work at office
$60k - $65k
...Real Estate Operations Coordinator Your Opportunity: You have the opportunity to be surrounded by, learn from and grow with the top 1% of real estate professionals in North America. Come grow with us as our Operations Coordinator. We have a proven path and will provide...Full timeContract workWork at officeMonday to FridayFlexible hoursNight shiftPLACE
New York, NY1 day ago$80k - $90k
...Senior Jewelry Operations Coordinator — Fine Jewelry New York City | Full-Time Our client, NYC based jewelry brand is seeking an experienced Senior Jewelry Operations Coordinator to help manage the day-to-day operations of our New York office. We are looking...Full timeSeasonal workWork at officeFourth Floor
New York, NY1 day ago- ...0 Best restaurants. The Role We are seeking a highly organized, personable, and detail-oriented HR Coordinator to support the day-to-day People operations of our critically acclaimed restaurant team in New York City. This role serves as an important point of contact...Hourly payMinimum wageFull timeLocal area
JKS Restaurants
New York, NY2 days ago $60k - $75k
...striking elements from every corner of the globe to shape both the visual and visceral human experience. Job Summary: The Operations Coordinator is a hands-on, cross-functional role supporting the day-to-day operations of Studio RRD. Reporting directly to the Director...Bi-weekly payFull timeFreelanceInternshipWork at officeStudio RRD
New York, NY1 day ago- ...Beauteers is looking for an individual who thrives in fast-paced environments and has strong attention to detail. As an Operations Coordinator, you will support the day-to-day operations that keep our growing K-beauty distribution business running efficiently. Working...Full timeWork at office
Beauteers, LLC.
New York, NY2 days ago $28 - $30 per hour
...enhancing our client development opportunities. To do so, we operate in an appointment recommended model, allowing us to provide clients... ..., attention, and services for their creation.OPERATIONS COORDINATOR - CARTIER, FIFTH AVENUEJob MissionThe Operations Coordinator contributes...Full timeWork at officeLocal areaFlexible hoursRichemont
New York, NY1 day ago- ...Learning & Development Operations Coordinator This individual will be responsible for supporting the delivery and continuous improvement of Learning & Development programs globally, managing all associated logistics, session preparation, program administration, and...Contract workWork at office
Jefferies
New York, NY4 days ago - ...Our client, a renowned Asset Management firm, is looking to hire a Social Media Analytics & Operations Coordinator in New York, NY. Pay Rate Range: 38-44.44/hr W2, depending on experience Responsibilities: Hybrid. 4 days per week in-office Contract Duration...Contract workWork at officeLocal area
Confidential
New York, NY1 day ago
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Operations & Admin Coordinator. Be the first to apply!
- operation administrator New York, NY
- finance operations associate New York, NY
- people & operations coordinator New York, NY
- digital operations coordinator New York, NY
- business operations associate New York, NY
- operations consultant New York, NY
- operations coordinator remote New York, NY
- operations associate New York, NY
- financial operations specialist New York, NY
- field operations specialist New York, NY