Accounts Payable

Accounts Payable

Position Type Full Time Job Shift Day Education Level 4 Year Degree Travel Percentage Negligible Category Accounting

Description

Job Purpose: The Accounts Payable position is responsible for leading and managing the organization's accounts payable processes to ensure the accurate, timely, and compliant recording and payment of financial obligations. This role serves as a key accounting resource by maintaining vendor relationships, overseeing vendor master data, processing invoices and payments, performing reconciliations, supporting period-end close activities, and ensuring adherence to internal controls and accounting policies. The position partners closely with internal departments, vendors, auditors, and Finance leadership to maintain accurate financial records, support reporting and audit requirements, drive process improvements, and safeguard the integrity of the Company's financial operations.

Essential Job Functions:

• Manage the full accounts payable cycle, including vendor onboarding and maintenance, invoice processing, coding, approval routing, payment preparation, issue resolution, and compliance with company policies and internal controls.
• Establish and maintain vendor relationships and master data, including vendor applications, tax documentation, payment terms, remittance information, and supporting records, while resolving issues and identifying opportunities for favorable payment terms and cost savings.
• Review, verify, and process invoices, credit memos, expense reports, freight and import-related invoices, and purchase order transactions by matching supporting documentation, obtaining required approvals, and resolving discrepancies.
• Execute payments through approved methods, including checks, ACH, wire transfers, and corporate card programs, while maintaining appropriate authorization, documentation, and segregation of duties.
• Monitor accounts payable aging, vendor statements, open items, credits, and cash requirements; reconcile vendor and assigned general ledger accounts and prepare journal entries, accruals, and supporting schedules as needed.
• Support month-end, quarter-end, and year-end close activities, including account reconciliations, accruals, prepaid expense reviews, cut-off procedures, intercompany transactions, and financial reporting support.
• Assist with regulatory and compliance requirements, including sales and use tax support, 1099 reporting, W-9 documentation, exemption certificates, record retention, and internal and external audit requests.
• Prepare and distribute accounts payable reports, cash forecasts, analyses, and other financial information; provide research, reporting, and project support to Finance leadership.
• Develop, document, and improve accounts payable processes, ERP utilization, workflow efficiency, reporting capabilities, and internal controls to enhance accuracy, compliance, and operational effectiveness.
• Build and maintain effective working relationships with internal departments, vendors, auditors, and business partners; provide training and cross-training to support continuity of operations and departmental effectiveness.
• Maintain complete, accurate, and auditable financial records and perform assigned accounting, reporting, and administrative responsibilities in a timely and professional manner.
• Stay current on accounting regulations, industry practices, and company policies while performing other duties and special projects as assigned.
• Maintain timely and regular attendance to ensure workflow is not interrupted.
• Maintain a clean and organized work area and assist department employees in completing work when necessary.
• Adhere to all company policies and procedures and complete other tasks assigned by Finance team leadership.

Qualifications

To perform this job successfully, you must be able to perform each essential job function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education 4 Year Degree or equivalent professional qualifications and experience Required Experience & Skills • 5+ years of accounting experience, including substantial accounts payable, reconciliations, month-end close support, and full-cycle accounting exposure. • Working knowledge of generally accepted accounting principles, accrual accounting, internal controls, and business processes related to purchasing, receiving, accounts payable, and cash disbursements. • Demonstrated ability to process high-volume invoice and payment activity accurately, timely, and with strong attention to detail. • Ability to assess, document, and recommend improvements for AP processes, procedures, ERP workflows, and controls. • Strong interpersonal skills with the ability to work professionally with vendors, internal departments, management, auditors, and other stakeholders. • Strong communication skills and ability to manage deadlines, competing priorities, and time-sensitive payment requirements. • High degree of accuracy, integrity, confidentiality, and accountability when handling financial information and payment activity. • Fluency in spoken and written English. • Excellent computer skills, including proficiency in Microsoft Outlook, Word, Excel, and PowerPoint. • Proficiency in an ERP/accounting system such as Epicor Kinetic or a similar ERP system. • Ability to use email, phone systems, shared files, scanning tools, and electronic approval or document management workflows. • Ability to multi-task, manage time effectively, prioritize responsibilities, and work independently while supporting team objectives. Preferred Experience & Skills • Experience with Epicor Kinetic or similar ERP systems. • Experience with 1099 reporting, W-9 documentation, sales and use tax, freight invoices, import-related invoices, and vendor master controls. • Experience supporting audits, financial reporting packages, and process improvement initiatives. • Experience in manufacturing, distribution, firearms, sporting goods, or other regulated business environments. • Intermediate to advanced Microsoft Excel skills, including pivot tables, lookups, reconciliations, and data analysis.

Supervisory Responsibilities No

Travel Requirements Up to 5%

Additional Eligibility Requirements • Must be at least 18 years old • Ability to legally possess firearms under applicable laws • Must know basic firearms safety • Ability to pass a criminal background test and drug test PHYSICAL REQUIREMENTS & WORKING CONDITIONS: The following are the physical requirements of this position, which all workers filling the position must be able to do or withstand each day: Workload: Perform Light work: Exerting up to 20 pounds of force occasionally, and up to 10 pounds of force frequently, and a negligible amount of force constantly to move objects. Vision: Maintain close visual acuity for computer work, data analysis, reading, and color recognition. Mobility: Stooping, kneeling, crouching, reaching, standing for extended periods, walking long distances, pushing, pulling, and lifting as needed. Dexterity: Perform tasks requiring fingering, grasping, feeling, and repetitive hand or wrist motions. Communication: Speak clearly, follow and deliver detailed verbal instructions, and hear accurately (with or without correction). Environment: Work in conditions that may include exposure to fumes, odors, dusts, mists, or gases.